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Job Summary
Role PurposeThe Stock Controller & Admin is responsible for full accountability, control, accuracy, and compliance of all stock across the lodge and restaurant, while also supporting key administrative and reporting functions. The role requires strict stock discipline, strong Excel capability, accurate documentation, and consistent reporting.
Key Duties & Responsibilities
Stock Management & Control
· Take full responsibility for all stock across the restaurant, bar, kitchen, housekeeping, and operational supplies
· Ensure accurate receiving, issuing, transfers, and recording of stock
· Maintain real-time accurate stock records
· Prevent stock loss, theft, wastage, and misuse
· Enforce FIFO principles and correct storage procedures
Stock Counts, Reconciliations & Variance Control
· Conduct daily, weekly, and monthly stock counts
· Reconcile physical stock with system stock
· Investigate, explain, and report all variances
· Enforce zero tolerance for unexplained discrepancies
Systems & Software
· Maintain accurate stock records on POS, Lightspeed, HOPS, or similar systems
· Monitor sales vs stock usage for irregularities
· Generate stock, variance, usage, and valuation reports
Purchasing & Supplier Coordination
· Monitor minimum and maximum stock levels
· Support procurement planning and ordering
· Verify deliveries, invoices, and supplier pricing
· Report supplier discrepancies and resolve issues
Cost Control & Waste Reduction
· Monitor food, beverage, and consumable costs
· Track wastage, breakages, expired stock, and over-portioning
· Support initiatives to reduce waste and protect margins
Administration & Reporting
· Prepare daily, weekly, and monthly stock and cost reports
· Maintain accurate documentation including GRVs, invoices, transfer notes, and count sheets
· Assist with general admin tasks, filing, and data capturing
· Support management with reports, reconciliations, and operational admin
· Ensure audit-ready stock and admin records at all times
Compliance & Stock Policing
· Enforce stock policies and internal controls
· Prevent unauthorized access to stock
· Report misuse, negligence, or suspicious activity
· Support audits and disciplinary processes where required
Minimum Requirements & Skills
· Proven experience as a Stock Controller in hospitality, restaurant, or lodge environments
· 3+ years’ experience in stock control
· Strong Excel and reporting skills
· Experience using POS, Lightspeed, HOPS, or similar inventory systems
· Excellent numerical skills and high attention to detail
· Firm, assertive personality with the ability to enforce controls
· High integrity, reliability, and accountability
Salary: R12 000
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