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Job Summary
DUTIES & RESPONSIBILITIES:PAYROLL ADMINISTRATION:
- Process monthly payrolls for all employees, ensuring accuracy and timely submission.
- Verify and approve input for payroll changes, earnings, and deductions before submission.
- Capture all payroll input, including but not limited to earnings, and deductions on Sage 300 People.
- Maintain payroll integrity through reconciliations, exception reporting, and variance analysis.
- Respond to employee payroll inquiries and provide necessary support.
- Address payroll discrepancies and resolve issues in a professional manner.
- Prepare and submit payroll reports to the Payroll & HR Officer for review.
- Prepare and submit statutory returns/payments for all payroll Company Rules.
- Assist with audits and ensure that payroll records and other HR documentation are maintained in accordance with legal requirements.
- Maintain confidentiality and security of payroll information and records.
- Maintain up-to-date and accurate employee records in the HR and Payroll database.
- Support the onboarding and offboarding processes for new hires and departing employees.
- Administer benefits such as provident fund, medical aid, and leave in accordance with company policy.
- Maintain HR information such as training, qualifications, disciplinary discussions etc. on the system monthly.
- Handle employee queries regarding HR policies, payroll, leave and benefits.
- Support other HR functions and administrative tasks as required.
- Assist with timesheet management.
- Prepare HR metrics and workforce reports (headcount and absenteeism, etc.)
- Act as the primary backup to the Payroll and HR Officer for payroll and HR-related functions during leave, absence, or peak periods.
- Support the Payroll and HR Officer in handling escalated queries, compliance reporting, and strategic HR tasks.
- Advanced knowledge of payroll systems (Sage 300 People)
- Thorough understanding of South African labour and tax legislation
- Proven ability to manage confidential information with integrity.
- Strong Excel and data reporting proficiency.
- Bachelor’s Degree or a National Diploma in HR, Payroll, or related field is advantageous
- Minimum 4–6 years’ experience in payroll and HR administration.
- It would be advantageous to have experience in processing payroll across multiple African countries.
- Experience with multi-company payroll processing is advantageous.
- Experience in system implementation or HR system maintenance is advantageous.
*Only shortlisted candidates will be contacted*
FORWARD CV: carin@merand.co.za
Merand Corbett & Associates
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