Payroll Administrator

Our client is seeking an experienced Payroll Administrator to join their team based in Durban

MINIMUM REQUIREMENTS

• Matric / Grade 12
• Tertiary qualification in Payroll, HR, Accounting or Business Administration advantageous
• 2-5+ years’ experience processing payroll
• Labour broking environment experience strongly preferred
• Strong understanding of South African payroll legislation, statutory deductions and Bargaining Council conditions
• Proficiency in payroll software (e.g. Sage 300 People, VIP, Payspace, D-Bit) and advanced Excel skills

MAIN JOB FUNCTIONS

• Capture new employees onto the Payroll System from contracts and terminate employees when contracts end, are dismissed, or resign
• File documentation appropriately
• Capture employee time and payroll data from manual timesheets; compute time worked, post wages and deductions
• Process, print, and prepare payslips
• Ensure payslips are correctly emailed to consultants
• Maintain employee records by recording and updating information regularly
• Review payslips and reconcile payroll discrepancies
• Verify attendance and pay adjustments with consultants according to Pay Query Form
• Query discrepancies with Group Payroll Manager
• Provide payroll information to employees and managers on payroll matters, tax issues, and benefit plans
• Safekeeping of payroll records
• Liaise with management regarding payroll costs and payments
• Assist with ad-hoc requests from Payroll Manager and Directors
• Request missing documents from consultants (e.g., bank statements, ID documents)
• Maintain compliance with:
  • South African labour law (BCEA, LRA)
  • Bargaining council agreements
  • Statutory deduction requirements (PAYE, UIF, SDL, COIDA, etc)
• Ensure payroll data and processes adhere to audit, POPIA, and internal control standards
• Maintain and update employee data in payroll system

WORKING CONDITIONS

Office-based position in administration building

• Normal working hours:
  • Monday–Thursday: 7:30am – 4:30pm
  • Friday: 7:30am – 4:00pm
• Extra hours occasionally required during busy periods

SKILLS & COMPETENCIES

• Excellent attention to detail, organisational skills and ability to meet skills deadlines
• Professional communication skills and confidentiality in handling sensitive data
• High numerical and analytical ability
• Strong problem solving and reconciliation skills
• Ability to work under pressure and manage competing priorities