Job Summary
Job Overview:
Seeking a highly organized and detail-oriented Export Administrator professional to join our team.
This role is responsible for the end-to-end export administration process, ensuring all shipments are executed accurately, on time, and in full compliance with regulatory requirements. You will play a critical role in coordinating logistics, managing documentation, managing communication and supporting operational excellence across export and compliance functions.
Key Responsibilities:
Export Administration & Invoicing
- Capture and process export orders accurately.
- Prepare Exports Documentation.
- Maintain complete export shipment files.
- Reconcile shipments and financial records.
Export & Logistics Coordination
- Plan and manage shipment logistics.
- Liaise with cold stores and freight forwarders.
- Ensure product readiness, loading instructions, and timelines.
- Track shipments and keep stakeholders informed.
Compliance & Documentation
- Ensure adherence to related regulations
- Maintain accurate and audit-ready export records
- Prevent delays or rejections through proactive compliance management
Reporting & Process Management
- Compile weekly shipment reports
- Maintain documentation archives
- Identify and improve export processes
Minimum Requirements:
- Tertiary qualification in Business, Commerce, Logistics, or related field an advantage.
- Minimum 5 years’ experience in export administration or similar role.
- Experience in the fishing or marine industry advantageous.
- Valid driver’s license and passport.
- Spanish / Portugues language skills advantageous.
- Proficient in Microsoft Office Suite.
Personal Attributes:
- Strong attention to detail and accuracy.
- Proactive problem-solving ability.
- Strong communication and coordination skills.
- Ability to work under pressure and meet deadlines.
- High level of accountability and integrity.
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