Main purpose of job (brief description of main function and responsibilities)\

Responsible for OHS programs. As the appointed Management Representative responsible for ensuring that the OHSAS 18001 health and safety management system is maintained and improved.

Position in the organisation (the responsibilities of the job within the department. The number and job titles of subordinates reporting to the jobholder must be given. No individual’s names must be given).

Superior

M.D.

Subordinates Reporting to Job Holder

SHE Officer

Security

Relationships of the job:

Significant internal relationships. Indicate the purpose and frequency of contact by jobholder with any other sections, departments or divisions within the company.

Daily interactions with all HODs on all HR, quality, safety, health and environmental issues. Interaction with sales team for preparing safety files.

Significant external relationships (if applicable to the job). Indicate the purpose and frequency of contact by job holder with outside organisations, customers, suppliers, etc.

As required interaction with Labour Inspectors on any labour related and OHS issues, SABS on quality assurance, customers and suppliers on quality issues, BBBEE consultants and auditors and MERSETA on skills development issues. Interact with any specialists as appointed by the Company on QA, BEE, EE and OHS.

Duties and responsibilities of the job. List concisely not more than ten of the most important primary duties and responsibilities which take up the greatest proportion of the job holder’s working time in accomplishing the job. Indicate the frequency and significance.

SHE Management Systems

In conjunction with OHS Officer:

· Revise H & S standards and forms as required

· Monitor performance and report back to senior management

· Assist with risk assessments as necessary

· Assist with incident investigation as required

Ensure that all legal and international standard requirements are covered by company SHE management systems.

Ensure company compliance with system requirements by means of internal audits, inspections and non-conformance system.

Review and recommend changes to ensure OHS programs remain effective.

Liaise with accreditation authorities as necessary

Assist all sections to resolve management system related problems

Preparing safety files for sales team required at Client’s site.

Visit installation site to check safety compliances.

Security

Monitor performance of external security provider

Investigate and report to management on all security incidents

Do spot checks on premises to verify that fences, alarms, etc. are in good condition

Recommend improvements as necessary to management and select suitable suppliers to implement approved improvements

Investigate any thefts, damage to company property and significant losses. Prepare a report on investigation results with recommended action for management. Implement any recommendations approved by management to prevent or mitigate future losses.

SHE Responsibilities

Ensure all employees comply fully with Section 14 of the Occupational Health and Safety Act: General duties of employees at work

It is your responsibility to ensure that you and your subordinates are familiar with the above section. A copy can be requested from the OHS Manager. Copies of the act are also available electronically on the Company’s home page. Summaries of the act are displayed throughout all departments in the Company.

Complete an incident report for any contravention of the Company’s health and safety rules and do a full investigation before submitting the form to the OHS Manager

You are further required to comply and ensure the compliance of your subordinates with all requirements of the Company’s quality management system applicable to your position and activities

Manning Specification. What special knowledge acquired through either specific training or work experience must the jobholder have in order to do the job competently?

What is the minimum essential level of school education to perform this job?

Grade 12 with maths

What professional, technical or academic training is essential to perform the job competently?

• Degree/diploma in safety and environment engineering
• OHSA 18001 or NOSA qualification. ISO 14001 will be required for environmental job functions.
• Qualified systems auditor
• Knowledge of BEEA, LRA, environmental and occupational health and safety legislation

Experience: List a typical career path of jobs with the minimum time in each.

Job

Minimum Time

Manufacturing and process experience - 5 years

Administrative experience - 3 years

Management experience - 3 years

Experience in all aspects of occupational health and safety - 10 years