SUMMARY:
The Accounts Receivable Specialist plays a crucial role in managing the financial health of an organization by overseeing the invoicing, payment processing, and collections processes. The primary purpose of this role is to ensure that the company receives timely payments from customers for goods or services rendered, maintaining accurate records of transactions, and fostering positive relationships with clients. They are responsible for reconciling accounts, resolving payment discrepancies, and implementing strategies to minimize outstanding receivables and improve cash flow. Overall, Accounts Receivable Specialists contribute to the organization's profitability and stability by effectively managing the accounts receivable function. Communicate discrepancies to management team, identify slow-paying customers, and recommend collection candidates. Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts. Assist in streamlining and improving the accounts receivable process identifying areas of performance improvement.
PREFERRED EXPERIENCE AND QUALIFICATIONS:
Bachelor's degree in Accounting, Finance, or related field preferred
Proven experience in accounts receivable, billing, or related financial roles
Strong understanding of accounting principles and practices
Proficiency in accounting software and Microsoft Excel
German language proficiency at B2 level or higher is required.
Excellent communication and interpersonal skills
Detail-oriented with strong analytical and problem-solving abilities
Ability to work independently and prioritize tasks in a fast-paced environment
Commitment to accuracy, integrity, and professionalism.
Understanding operational matters in order to support but also suggest better ways of working
Readiness to go extra mile to avoid mistakes and produce new opportunities
Ability to adjust to diverse ideas, impressions, schemes, and tactics from individuals.
Must be german speaking
ESSENTIAL FUNCTIONS & RESPONSIBILITES:
Billing and Invoicing: Generate and send accurate and timely invoices to customers, ensuring adherence to billing schedules and terms.
Payment Processing: Ensure that all incoming payments are accurately and promptly applied to the appropriate customer accounts. Monitor and follow up on outstanding balances and past due accounts. Gather and verify invoices for appropriate documentation prior to payment. Ensure that incoming payments are applied accurately in accordance with the customer remittance.
Account Reconciliation: Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
Customer Communication: Act as a primary point of contact for customer inquiries and discrepancies related to accounts receivable. Respond promptly and professionally to resolve issues and maintain positive customer relationships.
Collections: Implement collection strategies to minimize outstanding receivables and reduce delinquency. Contact customers to secure payment on overdue accounts, escalating issues as necessary. Working with Collection calls, Credit control (All FS company’s)
Reporting: Prepare regular reports on accounts receivable status, including aging analysis, cash flow projections, and collection effectiveness metrics. Provide insights and recommendations to management based on analysis of receivables data. Generating reports and statements for internal use on a weekly basis.
Process Improvement: Identify opportunities for process improvements and efficiency gains in the accounts receivable function. Collaborate with cross-functional teams to implement changes and streamline workflows.
Compliance: Ensure compliance with company policies, accounting principles, and regulatory requirements related to accounts receivable processes.
EMPLOYER’S EXPECTATIONS:
Contribute to reaching goals that are set for your department and the company
Act in line with the company´s values and policies
Share a positive attitude with colleagues, customers and suppliers
Be loyal towards the company and decisions made
Be willing to learn and take new tasks
Be responsible for the own personal development and performance
Continuously share information to the immediate supervisor on workload and daily work situation
Offer improvement ideas with willingness to implement and maintain vendor relations
Cooperate with GL accountants and auditors providing data, answering questions
Share a positive attitude with colleagues, customers and suppliers
Be willing to learn and take new tasks
Be responsible for the own personal development and performance
Continuously share information to Global Risk & Receivables Senior Manager on workload and daily work situation
Be present in the office when training team or in other cases when needed
