Job Summary
Boutique law firm in Sandton is looking for a Executive Assistant / Office Manager to join their team.
Location: Sandton (Candidate's must reside within 25 km of Sandton)
Key Responsibilities
Proactively manage the Managing Partner’s calendar, scheduling and prioritizing meetings, calls, and appointments across multiple time zones
Arrange domestic and international travel itineraries, including flights, accommodation, visas, and ground transport, with contingency planning for last-minute changes
Prepare, proofread, and format correspondence, presentations, and client-facing materials to a high standard
Coordinate and prepare materials for board meetings, client meetings, and firm events
Manage expense reporting, invoicing support, and reconciliation of the Managing Partner’s expenses
Handle sensitive and confidential information relating to clients and firm matters with absolute discretion
Requirements:
Minimum 5 years’ experience as an Executive Assistant at a well-established law firm (essential)
Demonstrable experience managing complex calendars and international travel arrangements for a senior executive or partner
Excellent verbal and written communication skills
Exceptional organizational skills and attention to detail
Ability to remain calm, composed, and effective under pressure and tight deadlines
Strong working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and general office technology
Ability to work independently, take initiative, and anticipate the needs of the Managing Partner
Flexibility to work outside standard hours when required by the demands of the role
Please send your detailed CV to info@viragorecruit.co.za
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