Office Manager / Personal Assistant

Location: Sandton, Johannesburg

Industry: Legal / Law Firm

A reputable law firm based in Sandton is seeking an experienced and highly organised Office Manager / Personal Assistant to provide comprehensive administrative, operational and personal support to the attorneys and management team. The successful candidate will be responsible for ensuring the smooth day-to-day running of the office, managing administrative functions, coordinating schedules and providing professional support in a fast-paced legal environment.

Office Management

• Oversee the day-to-day administration and smooth running of the law firm’s office.

• Manage office supplies, stationery, equipment and general office requirements.

• Coordinate maintenance, service providers and office-related matters.

• Assist with office policies, procedures and administrative processes.

• Manage incoming and outgoing correspondence, emails and telephone calls.

• Coordinate meetings, appointments and office events.

• Maintain an organised and professional office environment.

• Liaise with clients, service providers and external stakeholders in a professional manner.

Personal Assistant Duties

• Provide high-level administrative and personal assistance to attorneys and management.

• Manage complex diaries, appointments and meeting schedules.

• Arrange meetings, travel, accommodation and other logistical requirements.

• Prepare agendas, meeting packs, minutes and follow-up actions where required.

• Handle confidential correspondence and sensitive information with discretion.

• Assist with preparation of presentations, reports and other documents.

• Monitor deadlines and ensure that important tasks and appointments are followed up.

• Coordinate communication between management, staff, clients and external stakeholders.

Legal / Law Firm Administration

• Assist attorneys with general administrative and legal support where required.

• Maintain electronic and physical filing systems.

• Assist with the opening, maintenance and closing of client files.

• Ensure documents and correspondence are accurately recorded and stored.

• Assist with billing, invoices, payments and general administrative financial processes where required.

• Liaise with courts, counsel, clients, service providers and other legal professionals as needed.

• Ensure strict confidentiality of client and firm information.

• Matric / Grade 12.

• Relevant qualification in Office Administration, Business Administration, Secretarial Studies or a related field is advantageous.

• Minimum 3–5 years’ experience in an Office Manager, Personal Assistant, Executive Assistant or similar role.

• Previous experience within a law firm or professional services environment is non - negotiable

Please send your CV to info@viragorecruit.co.za