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Job Summary
Our client, a well-established organisation operating within the legal sector, is seeking to employ an experienced Legal Secretary / Personal Assistant to provide comprehensive administrative support to the Managing Director.
Requirements
- Relevant tertiary qualification preferred
- Legal Secretarial Diploma or relevant qualification
- Experience in a law firm or corporate legal environment
- Minimum of 5 years’ experience in a similar Legal Secretary / PA role
- Proven experience as a Legal Secretary, Legal PA, or similar role
- Strong understanding of legal terminology and documentation
- Excellent organisational and time-management skills
- High level of attention to detail and accuracy
- Proficiency in MS Office (Word, Excel, Outlook)
- Experience with legal software/document management systems (advantageous)
- Strong written and verbal communication skills
- Ability to work under pressure and meet tight deadlines
- Professional, reliable, and able to maintain strict confidentiality
Responsibilities (include but are not limited to):
- Provide full secretarial and administrative support to attorneys/partners and the Managing Director
- Act as the primary gatekeeper to the Managing Director, managing access, priorities, and communications
- Manage diaries, schedule meetings, and coordinate appointments
- Coordinate travel arrangements and itineraries
- Prepare, format, and proofread legal documents, correspondence, and reports
- Maintain and organise legal files (both digital and physical)
- Assist with document management systems and filing deadlines
- Draft basic legal documents and correspondence where required
- Handle client communication professionally (emails, calls, in-person)
- Liaise with courts, counsel, and other external stakeholders
- Manage billing, timesheets, and expense tracking
- Ensure confidentiality of all legal and client information
Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.
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