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Job Summary
Our client, a well-established organization operating within the legal sector, is seeking to employ an experienced Legal Receptionist based in Port Elizabeth.
Requirements
- Matric / Grade 12 (minimum requirement).
- Relevant administrative or office support qualification (advantageous).
- Previous experience in a receptionist or administrative role (legal environment advantageous).
- Excellent communication and interpersonal skills.
- Strong organisational and multitasking abilities.
- Professional appearance and demeanor.
- Ability to supervise and coordinate staff effectively.
- Proficiency in MS Office (Word, Outlook, Excel) – non-negotiable.
Responsibilities (include but are not limited to):
Reception and Front Desk Duties
- Greet and welcome clients, visitors, and staff in a professional manner.
- Answer and direct incoming calls efficiently.
- Manage the reception area, ensuring it is tidy and presentable at all times.
- Handle incoming and outgoing mail, deliveries, and couriers.
- Schedule appointments and manage meeting room bookings.
- Provide general administrative support to legal staff as required.
Administrative Support
- Assist with filing, scanning, and document management.
- Maintain office supplies and place orders when needed.
- Support basic data entry and correspondence tasks.
- Coordinate meeting preparations (refreshments, room setup, etc.).
Facilities and Cleaning Staff Management
- Supervise and coordinate the daily activities of two cleaning staff members.
- Ensure cleaning schedules are followed and standards are consistently maintained.
- Conduct routine checks to ensure office cleanliness and hygiene standards.
- Manage cleaning supplies and report maintenance or facility issues.
- Liaise with management regarding any facility-related requirements.
Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.
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