BOND CANCELLATION SECRETARY

Location: Centurion, Gauteng

Employment Type: Permanent

Industry: Legal / Conveyancing

A well-established conveyancing firm based in Centurion is seeking an experienced and detail-oriented Bond Cancellation Secretary to join their team.

The successful candidate will be responsible for managing bond cancellation matters across all major South African banks, providing comprehensive administrative and secretarial support to the conveyancer and ensuring that matters progress efficiently from instruction through to registration.

MINIMUM REQUIREMENTS

• Matric / Grade 12

• Minimum 2–3 years' experience in Bond Cancellations

• Previous experience in a Conveyancing environment essential

• Strong working knowledge of the bond cancellation process

• Experience dealing with the major South African banks, including:

  • ABSA

  • FNB

  • Nedbank

  • Standard Bank

  • Other financial institutions will be advantageous

• Knowledge of Deeds Office procedures and conveyancing processes

• Excellent computer literacy, particularly MS Word and Outlook

• Experience with conveyancing software such as Lexis Convey will be advantageous

• Excellent administrative and organisational skills

• Strong attention to detail and accuracy

• Ability to work under pressure and meet strict deadlines

KEY RESPONSIBILITIES

• Manage a portfolio of bond cancellation matters from instruction through to registration

• Open and maintain electronic and physical conveyancing files

• Obtain and monitor cancellation figures and relevant bank documentation

• Liaise with banks, bank cancellation attorneys, clients, estate agents and other attorneys

• Follow up on outstanding cancellation figures, guarantees, title deeds and other required documentation

• Prepare and process correspondence and legal documentation

• Ensure all required documents are received, signed and correctly filed

• Monitor 90-day cancellation notices and other critical deadlines

• Coordinate with transferring attorneys and other parties involved in the transaction

• Prepare matters for lodgement and registration

• Assist with Deeds Office requirements and follow-ups

• Monitor matters through the various stages of the cancellation process

• Attend to bank queries and resolve outstanding issues promptly

• Maintain accurate records and provide regular updates on the status of matters

• Ensure files and matters are kept up to date on the firm's conveyancing system

• Provide general administrative and secretarial support to the conveyancer

• Maintain professional communication with clients and external stakeholders

Please send your CV to info@viragorecruit.co.za or apply via our website www.viragorecruit.co.za