+2 more
Clear All Filters
Verified Ad
Job Summary
We are looking for a highly organised and multi-skilled Administrative Assistant to support the day-to-day operations of our NDT Services and Heat Treatment entity. The ideal candidate will be adept at managing office functions, coordinating payroll and timesheet submissions, performing finance clerk duties, and overseeing company fleet administration. This role is critical to ensuring the smooth running of the business and requires someone who is proactive, dependable, and comfortable wearing multiple hats in a fast-paced technical environment. This role is based in the Vaal, in Gauteng.Requirements
Key ResponsibilitiesOffice Management
• Manage the day-to-day running of the office, ensuring a professional and efficient working environment
• Maintain office supplies inventory and coordinate procurement of stationery, consumables, and general office items
• Coordinate meetings, manage calendars, and prepare agendas and minutes
• Handle incoming and outgoing correspondence, emails, and courier arrangements
• Maintain organised physical and electronic filing systems (contracts, job files, compliance documents)
• Act as point of contact for service providers, landlords, and general office-related vendors
Payroll & Timesheet Compilation
• Collect, verify, and compile weekly and monthly timesheets for all field and office staff
• Ensure timesheets are accurately completed, signed off, and submitted within deadlines
• Capture timesheet data and allocate hours to relevant projects and job cards
• Liaise with HR and the payroll bureau or internal payroll administrator to ensure accurate pay runs
• Maintain leave records, attendance registers, and overtime tracking
• Assist with onboarding documentation for new employees from an administrative perspective
Finance Clerk Administration
• Process supplier invoices and prepare payment requisitions for approval
• Perform basic creditors and debtors administration including filing, data capturing, and query resolution
• Capture petty cash transactions and reconcile petty cash on a regular basis
• Assist the accountant with supporting documentation for VAT, audit, and month-end processes
• Issue purchase orders and follow up on delivery notes and invoice matching
• Prepare and submit expense claims on behalf of management and field staff
Fleet Management
• Maintain and update the company vehicle register including all relevant documentation (licences, registration, insurance)
• Coordinate vehicle servicing, maintenance schedules, and roadworthy certificates
• Track fuel usage and manage fuel card allocations and reconciliations
• Log vehicle incidents, arrange repairs, and liaise with insurance providers
• Monitor and enforce company vehicle usage policy and driver log books
• Arrange traffic fines administration and ensure timely resolution
Benefits
Minimum Requirements• Diploma in Office Administration, Business Administration, or equivalent qualification
• 2 – 4 years of relevant administrative experience in a similar multi-functional role
• Proven experience with timesheet and payroll compilation processes
• Hands-on experience with basic finance clerk duties (creditors, debtors, petty cash)
• Experience managing or assisting with a company vehicle fleet
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent organisational and time-management skills with the ability to prioritise effectively
• Experience in the NDT, engineering, mining, or industrial services sector
• Exposure to accounting software such as Pastel, Sage, or similar
• Experience working in a project-driven or field-services environment
Competencies & Personal Attributes
• Highly organised with strong attention to detail
• Discreet and professional when handling sensitive payroll and HR information
• Ability to multitask and manage competing priorities under pressure
• Strong written and verbal communication skills
• Self-motivated with a positive, can-do attitude
• Team player who can also work independently with minimal supervision
Two Roads Trading
Recruiter
Error!
Success!
You have successfully created your alert.
You will receive an email when a new job matching your criteria is posted.
Please check your email. It looks like you haven't verified your account yet. Here's what you're missing out on:
- Response from employers
- Being able to log in and update your profile
- Apply for more jobs
Didn't receive the link? Resend Verification Link