Job Summary
Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.
In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.
Office Administrator Responsibilities:
- Welcoming visitors and directing them to the relevant office/personnel.
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- Coordinate and manage travel arrangements.
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
- Performing accommodation business support services: booking of Guests, invoicing of Guests and collection of rental and accommodation fees from various business units
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Purchasing office supplies, equipment, and furniture.
- Overseeing the maintenance of office facilities, and equipment.
- Performing other relevant duties when needed.
Requirements
- National Diploma or a bachelor’s degree in business, administration, or a related field.
- 3 or more years’ office administration experience.
- Background with property management will be an added advantage.
- Proficient in a variety of computer software applications, including Microsoft Office Suite (Word, Excel, Outlook, and Access) and Accounting Software will be an added advantage.
- Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks.
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