Introduction

A reputable Engineering Consulting firm is looking for an Executive Assistant who thrives in a fast-paced environment, maintains exceptional attention to detail, and brings calm, structure, and efficiency to every day.

The successful candidate must be a highly organised, polished professional with the ability to anticipate needs, juggle multiple priorities, and keep two dynamic Directors on track.

Duties & Responsibilities

Key Responsibilities:

• Diary & Meeting Management: Plan and coordinate daily schedules, appointments, meetings, and travel arrangements.

• Morning Briefing & Prioritization: Manage and prioritise daily tasks and ensure Directors are fully briefed and prepared for the day ahead.

• Task & Progress Tracking: Provide continuous updates on key projects and deliverables.

• Communication & Correspondence: Handle email management, draft professional communication, and liaise with clients and stakeholders.

• Operational Support: Assist in office procedures, procurement, and tender applications.

• Documentation: Filing, preparing reports and tenders, presentations, and general correspondence with flawless accuracy.

• Client Engagement: Act as the first point of contact for clients, candidates, and business partners.

• Travel & Logistics: Coordinate local and international travel arrangements.

Skills and Competencies:

• Above-average IT literacy and strong Microsoft Office skills.

• Excellent written and verbal communication, with perfect spelling and grammar.

• High level of professionalism, discretion, and integrity.

• Confident, articulate, and able to command respect at senior levels.

• Exceptional multitasking and time management abilities.

• Strong problem-solving skills and a proactive mindset.

Desired Experience & Qualification

• Minimum 10 years’ experience as an Executive Assistant supporting senior executives or directors.

• Must reside in Pretoria and be available to work on-site, five days per week.

• Possess a reliable vehicle and valid driver’s licence.

• A positive, can-do attitude with the ability to grasp complex tasks quickly.

• Ability to represent the company and its leadership professionally at all times.