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Banqueting And Conference Coordinator - Luxury Boutique Hotel - Pretoria
HotelJobs Thursday, 15 October 2026Job Summary
A Banqueting and Conference Coordinator is required for an ultra-luxury Boutique Hotel in the Pretoria East Roodeplaat area. The successful Conference Coordinator’s duties will centre on planning and managing events of varying sizes and purposes. Its crucial to understand what it takes to make sure the logistics work out, keep everything within the allocated budget and ensure that the event itself is carried out smoothly. The emphasis is on designing the format and content of the conference, along with the program of supporting events, activities, and entertainment. CORE OBJECTIVES Coordinating with other members of the team, including marketing staff and event planners, to ensure that all materials are ready on time for each event Serving as a liaison between the conference attendees and the event organizers by communicating any changes or issues that arise during the planning process Scheduling speakers and panellists, arranging for their accommodation, and providing them with any special services they may require (e.g., interpreters) Arranging for catering services, and purchasing supplies for meals during the event Potentially organizing and scheduling pre-conference workshops and other events leading up to the main event. Providing administrative support to all departments involved in planning the event, including registration, catering, facilities, audio/visual. RESPONSIBILITIES AND TASKS Establishing and maintaining relationships with vendors and venues Planning event details and aspects, including seating, dining, and guests Creating reliable financial reports and collecting payments on time Remaining under budget with all costs Managing events and addressing potential problems that may arise Planning for potential scenarios that could impact the integrity of the event Maintaining a working knowledge of the complex needs of a wide variety of events MINIMUM REQUIREMENTS 3-5 Years Working Experience as a Banqueting and Conference Coordinator Matric Grade 12 Tertiary qualification in hospitality/catering management PERSONAL REQUIREMENTS Neat; punctual, strong work ethic, attentive, strong leadership ESSENTIAL BEHAVIOURS: Developing Expertise Adopting Practical Approaches Making Decisions Directing People Empowering Individuals Conveying Self-confidence Showing Composure Meeting time scales Checking things Following Procedures Producing output Acting (Taking action) Pursuing Goals ESSENTIAL SKILLS AND APTITUDES Understanding numerical data Understanding written information Interpreting designs from different angles Understanding Mechanical and technical systems
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