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Job Summary
About Us Fedics is seeking for an Administrator that ensures the office. team, or department runs smoothly . In this pivotal role, you will be the backbone of our office, coordinating various tasks and supporting our team to achieve excellence. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell. Duties & Responsibilities Managing day-to-day office operations Maintaining office supplies and equipment Organizing filing systems (physical and digital) Handling incoming and outgoing correspondence (emails, calls, mail) Managing calendars for managers or teams Planning meetings, appointments, and events Booking travel and accommodation Preparing meeting rooms and logistics Preparing; formatting, and proofreading documents Creating reports, presentations, and spreadsheets Maintaining accurate employee or client records Ensuring compliance with data-protection policies Acting as a point of contact for staff, clients, and vendors Handling inquiries professionally Relaying messages and information between departments Supporting internal communication initiatives Assisting with budgets, invoices, and expense tracking Processing purchase orders Liaising with suppliers and service providers Keeping financial records organized Assisting with onboarding and termination paperwork Scheduling interviews Maintaining employee records Supporting HR recruitment or training activities Updating CRM, HR, or internal systems Running system reports Helping troubleshoot basic tech issues Ensuring efficient workflows and suggesting improvements Ensuring office procedures follow company policies Maintaining confidentiality of sensitive information Supporting audits and compliance checks Skills and Competencies Skills: Administfrative skills Interpersonal skills Problem solving skills Attention to detail Effective Communication Flexibility Competencies: Core Competencies Interpersonal Competencies Technical Competencies Qualifications A minimum of 2 years of experience in a similar role Minimum matric Knowledge of industry advantageous
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