Job Title

Salary Administrator

Finance & Administration

Magaliesburg

Manager: Human Resources

To provide comprehensive payroll and human resources administrative support, ensuring accurate and timeous processing of employee data, salaries, statutory submissions, and HR documentation in line with company policies and South African labour legislation.

• Prepare and manage employee appointment documentation and employment contracts

• Facilitate employee transfers between departments

• Process resignations and termination documentation

• Maintain accurate employee records and personnel files

• Track and verify leave forms with supporting documentation

• Manage attendance records and timekeeping accuracy

• Administer maternity leave documentation and compliance

• Issue employment confirmations and reference letters

• Coordinate employee induction and onboarding programmes

• Act as employee transport coordinator where required

• Respond to general HR-related employee queries

• Process salaries and wages accurately and on time

• Verify overtime, leave pay, BCEA compliance, and related benefits

• Calculate and process statutory and voluntary deductions (PAYE, UIF, Provident Fund, union fees, garnishees, etc.)

• Print and distribute payslips securely

• Prepare deduction schedules for finance department approval and payment

• Generate accurate payroll journals for Sage VIP Premier

• Complete month-end payroll processing and reconciliations

• Prepare EMP201 and EMP501 submissions in line with SARS requirements

• Manage injury on duty (IOD) reporting and submit claims to the Workmen’s Compensation Commissioner

• Process disability claims and follow-up documentation

• Manage pension and provident fund claims and submissions

• Submit WCA returns and earnings declarations

• Liaise with relevant external bodies and service providers regarding claims and benefits

• Register and manage workplace injury claims

• Ensure accurate documentation submission and compliance with WCC requirements

• Maintain records of all claims and follow up on outstanding cases

• Support reporting requirements related to occupational injuries

• Payroll processed accurately and on or before deadline (100% accuracy target)

• Zero or minimal payroll and statutory submission errors

• Full compliance with BCEA, SARS, and company policies

• Accurate and up-to-date employee records maintained at all times

• EMP201 and EMP501 submissions completed on time

• Timely resolution of employee HR and payroll queries

• Successful processing and tracking of all leave, overtime, and attendance data

• All claims (WCA, disability, provident fund) submitted and followed up within required timelines