Job Summary
Experience: - Minimum 2years’ experience in a similar role / in a retail environment
Reporting Structure: - HOD of Buying Department
Qualification: - Minimum requirement of a Matric + 2 years’ experience in a similar role / in
a retail environment
- Qualification in Fashion Design / similar administrative role (advantageous)
- Driver’s License
- Advanced Microsoft Excel Skills
- Experience in a similar role in retail buying is advantageous.
Job Purpose: - The Buyers Assistant supports the needs of the Buying Department and Senior Buyers and needs to be proficient across all tasks relating to these roles.
Competencies (skills and attributes):
- Manage Time Efficiently
- Strong Numeracy and Literacy Skills
- Data expert (advanced excel)
- Excellent communication Skills
- Excellent administrative Skills
- Highly flexible and adaptable to suit departmental needs
- Ability to work within a team and as an individual
- Strong analytical and problem-solving skills
KEY RESPONSIBILITIES:
Order Administration
• Update OTB (Open to Buy) sheets and notify Buyers
• Administration of all products and orders placed by Buyers
• Product and orders control checks to ensure data integrity
• Manage Kimble, swing tag and courier requirements
Reporting
• Follow up on outstanding orders and report to Buyers
• Compile competitive pricing reports
• Assist Buyers in compiling specific reports eg, best/worst sellers, promotion product
Delivery and Quality Approvals
• Sign off product deliveries against Buyers order specifications
• Sign off on product quality using sample received from warehouse
Sample Control
• Sample follow ups with suppliers
• Maintain sample archiving processes
• Prepare samples for review and promotional activities
• Compile review outcome document
• Assist with sample management in the promotion process and oversee correct use of product
On the Buyers behalf.
Store support
• Timeous feedback to relevant persons on store and customer enquiries.
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