Job Summary
Overview:
To procure, monitor, control, Conduct spend analysis for Feltex Automotive Group (with plants in Durban, Pretoria, Port Elizabeth and East London). The position reports into the Procurement Manager, and has 3 sub-ordinates (Senior Buyer, Buyer and Administrator)
Minimum Requirements:
- National Diploma (NQF 6) / BCom in Supply Chain Management (NQF 7)
- Minimum 5 years’ experience in a similar role
- Full tender process experience (essential)
Responsibilities:
Procurement Management:
- Ensure integrity and transparency in Supplier Management and Sourcing
- Assist in the supervision of procurement administration employees
- Participate in the vendor approval process on SharePoint
- Assist in identifying procurement synergies and opportunities to become more efficient
- Facilitate cross functional & cross plant communication forum to seek synergies and benchmarks
- Implement continuous improvement activities with suppliers to achieve supply base management targets
- Identify negotiation opportunities (cost benefits and terms and conditions)
- Research and benchmark procedures, processes, and practices
- Actively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation etc.
- Management and control of item master and creation of item codes with correct allocations to GL expenses
Control Milestones:
- Achieve agreed targets and work within agreed deadlines in line with Procurement objectives
- Assist in the management of supplier contract amendments process
- Create and maintain catalogues on the ERP system
BBBEE:
- Optimise BBBEE spend through the identification of ED and SD suppliers
- Create an awareness internally for end-users to use BEE vendors
- Provide support in reporting of BBBEE procurement spend
- Assist in the co-ordination and collection of BBBEE evidence for company certification
Tenders:
- Compile tender documents and contracts and submit Request for Tender documents to identified suppliers
- Compile tender evaluation reports for presentation to tender Committee with recommendations and supporting information
- Evaluate tenders by co-ordinating input from all role players to facilitate adjudication process
- Participate in tender adjudication process according to the company procedure
- Analyse quotes and make recommendations
- Conduct Supplier evaluations to determine whether Suppliers can fulfil requirements
- Negotiate terms and conditions within agreed mandates (Price, Quality, Delivery conditions, payment terms, etc.)
Key Material Trend Analysis:
- Maintain and update material standards where applicable
Supplier Evaluations:
- Assist the Factory with the resolution of Supplier problems (Quality, supply, etc.)
- Review key Supplier performance (audits and supplier visits) and compile Supplier Reports
- Identify opportunities for improvements with Suppliers
- Maintain and develop Suppliers to add value by, targeted value-added projects, substitution, aggregation of purchase value engineering
- Chair supplier/end-user meetings to maintain strategic supplier relationships
- Assist in the design of the supplier audit matrix; implement, maintain, and manage.
Reporting:
- Procurement KPI’s
- Review open orders report
- Review open requisitions
- Status report on Contracts/catalogue progress
- Monthly Spend analysis