Are you an organised, detail-oriented professional who enjoys keeping operations running smoothly behind the scenes? Do you have a passion for administration, procurement, and financial support processes? This could be the perfect opportunity to join a dynamic and fast-paced environment where your contribution truly makes a difference.

We are looking for a motivated Admin & Procurement Clerk to support a busy finance and operations function. This role requires someone who is proactive, reliable, and comfortable juggling multiple responsibilities while maintaining accuracy and efficiency.

Requirements

What You’ll Be Responsible For

• Managing insurance claims, incident reports, and coordinating with all relevant parties
  
• Sourcing quotes and handling procurement for stores, distribution centres, and head office requirements
  
• Raising and issuing purchase orders
  
• Loading payments and ensuring proof of payments is accurately maintained
  
• Processing and submitting new credit applications
  
• Setting up new stores on accounting systems and creating GL codes
  
• Managing and distributing store stationery requirements
  
• Overseeing credit card machine administration (orders, cancellations, queries, and fault resolution)
  
• Attending weekly new store meetings and supporting store setup processes
  
• Assisting with store closures and related cancellations (insurance, security, etc.)
  
• Handling billing processes such as tiling allowances and landlord follow-ups
  
• Managing bank guarantees and related documentation
  
• Performing periodic billing reviews for credit card machines
  
• Processing daily COD transactions, budgets, month-end payments, and creditor reconciliations
  
• Completing approximately 20 monthly creditor reconciliations
  
• Supporting the finance team with ad hoc tasks as required
  
• Ensuring compliance with company policies and procedures
  

What We’re Looking For

• Minimum 2 years’ experience in administration and procurement
  
• Solid understanding of accounts payable processes
  
• Experience with accounting systems (e.g. Pastel or similar) advantageous
  
• Strong attention to detail and high levels of accuracy
  
• Excellent organisational and time management skills
  
• Ability to work under pressure and manage multiple priorities
  
• Strong communication and stakeholder coordination skills
  
• Reliable, accountable, and team-oriented mindset
  
• High level of integrity and professionalism