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Office Manager – Engineering Company Reports To Managing Director / Operations Manager Job Purpose The Office Manager is responsible for the smooth day-to-day administration and office operations of the engineering company. This role ensures efficient office systems, financial administration support, HR coordination, compliance, and professional support to engineering and project teams. Key Responsibilities Office & Administrative Management Manage daily office operations, facilities, and administrative systems Ensure office policies, procedures, and workflows are implemented and followed Coordinate office supplies, equipment, service providers, and maintenance Maintain organised filing systems (physical and digital) Financial & Accounting Support Process supplier invoices, purchase orders, and expense claims Assist with accounts payable and receivable administration Prepare documentation for accountants and auditors Monitor petty cash and office budgets Assist with monthly reporting and cost tracking Human Resources Administration Handle HR administration including employee records and contracts Coordinate recruitment logistics, onboarding, and inductions Manage leave, attendance, and payroll inputs Ensure compliance with BCEA, UIF, PAYE, COIDA, and labour regulations Support performance review administration Project & Engineering Support Provide administrative support to engineers and project managers Assist with project documentation, reports, and schedules Coordinate meetings, site visits, and travel arrangements Track project documentation, compliance certificates, and drawings Compliance & Health and Safety Ensure company compliance with statutory and regulatory requirements Maintain health & safety documentation and registers Liaise with external consultants, inspectors, and service providers Assist with ISO or industry-specific compliance where applicable Communication & Client Liaison Act as the first point of contact for clients, suppliers, and visitors Handle correspondence, calls, and emails professionally Support client invoicing and documentation requirements Minimum Requirements Qualifications Diploma or Degree in Office Administration, Business Management, or related field HR or accounting certification advantageous Experience Minimum 3–5 years’ experience as an Office Manager or Senior Administrator Experience within an engineering; construction, or technical environment preferred Strong understanding of South African labour and basic financial regulations Skills & Competencies Strong organisational and multitasking skills Excellent communication and interpersonal abilities Proficient in MS Office (Excel, Word, Outlook) Experience with accounting or ERP systems (e.g. Sage, Pastel) High attention to detail and confidentiality Ability to work independently and under pressure Personal Attributes Professional; reliable, and proactive Strong problem-solving ability Deadline-driven and well organised Comfortable working with technical teams Trustworthy and detail-oriented Working Conditions Office-based role with occasional site visits Full-time position Normal business hours (may vary depending on project needs)
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