Junior Proposal Coordinator & Spares Sales Administrator
Objective Personnel Wednesday, 15 April 2026 1Job Summary
Qualifications- Matric
- Bachelor of Commerce or Bachelor of Arts are the preferred qualifications.
- No experience required – graduates that completed their studies.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Basic technical and commercial awareness is advantageous
- Ability to manage high volumes of work (quotations, proposals, and orders)
- Basic understanding of commercial and contractual risks (training will be provided)
- Interest in developing within the mining/engineering sector
- Spares Sales & Contract Administration:
- Review client requests and prepare accurate quotations timeously.
- Follow up with clients on quotations and pending orders.
- Capture and manage orders on the internal system (Contrax).
- Place orders with sub-suppliers and manage supplier relationships.
- Expedite purchase orders to ensure on-time delivery.
- Monitor supplier performance against delivery and quality requirements.
- Manage contract progress, including costing, cash flow, and invoicing.
- Maintain ongoing communication with clients regarding order status.
- Coordinate equipment packaging and logistics (shipping and transportation).
- Ensure accuracy and completeness of all contract-related documentation.
- Reporting & Administration:
- Maintain internal tracking tools, pricing records, and reports.
- Contribute to monthly reporting on proposals and spares activities.
- Provide general administrative support to both teams.
- Key Result Areas (KRAs):
- Timely submission of proposals and quotations
- Accurate order and contract administration
- Effective client communication and follow-up
- High-quality, compliant proposal documentation
- Accuracy of data captured in internal systems
- Strong collaboration across internal departments
- Proposals Coordination:
- Assist in reviewing incoming RFQs, tenders, and bids to determine suitability.
- Support the coordination of the proposal process to ensure deadlines are met.
- Gather required technical and commercial information from internal teams.
- Compile, format, and quality-check proposal documents (accuracy, grammar, and presentation).
- Read and interpret tender documents to understand requirements.
- Assist in preparing and submitting compliant proposals.
- Maintain organized proposal documentation and filing systems.
- Follow up with customers regarding submitted proposals and provide feedback where required.
- Support basic contract reviews by identifying discrepancies between proposals and awarded contracts.
- Assist in analysing unsuccessful bids to identify improvement areas
About
Objective Personnel is a professional recruitment partner and placement agency that has been making it’s mark on the industry for over 40 years. The company boasts a highly stream-lined service that offers its clients the freedom to focus on running their businesses while Objective Personnel deals with recruitment. Objective Personnel is well suited to filling any vacancy, from entry level to the CEO, and everything in between. If your business has employment opportunities that need filling, Objective Personnel will help you fill them with competent and qualified screened candidates. Situated near Johannesburg, Objective Personnel focuses on the whole of South Africa.
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