Job Summary
A leading architectural firm, has an opportunity for a dynamic Receptionist to join their busy Cape Town studio located in Green Point.
This is a frontline position and a key role within the company.
Key Responsibilities
- Manage the switchboard efficiently and politely
- Maintain a professional image of company at all times
- Take accurate and thorough messages
- Manage the reception area ensuring a welcoming reception service to visitors, managing visitors parking and refreshments
- Liaise effectively with Partners and employees
- Provide administrative and office support and co-ordination efficiently and accurately
- Organise and co-ordinate meeting room bookings
- Responsible for managing the attendance register and reconciling against leave system to ensure accurate reporting
Skills and experience
- Grade 12 with a relevant tertiary qualification
- Minimum 5 years’ experience as a receptionist within a professional office environment
- Proficiency in using MS Office, with proven intermediate MS Excel skills
- Excellent communication skills, ability to work effectively within a team and ability to liaise confidently with all levels within the business and externally
- Excellent work ethic including reliability, commitment, impeccable attendance record and excellent time keeping
- Proactive with excellent problem-solving skills and the ability to take initiative
- Professional attitude and appearance
- Ability to work accurately to meet deadlines
- EE candidate preferably in line with our EE Plan