To assist with the Jobs Fund project finance administration function, analyzing processing inputs from the stakeholders in terms of the applicable guidelines, policies and regulations. This includes providing administrative support to the finance unit in respect of fund and project audits, internal control assessment, process improvements, site visits, due diligence reviews, financial verification of project documents and budget preparation for the Jobs Fund and its projects.
Collecting and verifying financial source documents
As a backup to the administrator, assist in procurement processes for service providers & Prepare invoices
Project financial reconciliations
As a backup to the administrator, provide quality control of all documentation
Ensure financial evidence records are compliant with Fund protocols
As a backup to the administrator, provide a coordinating role during key activities such as learning events, key meetings.
Verification of project financial records for accuracy and completeness.
Assist with the compilation of the Jobs Fund’s drawdown budgets based on projections from projects
Assist with resource requirements assessment as part of the operations budgeting process.
Assist with verification of accuracy and completeness of financial projections and other supporting documentation for projects
Assist with tracking project progress against subsequent financial contractual obligations within the portfolio of projects.
Performance analysis and reporting
Assist in the processing of information to determine project budgets for the financial year
Assist in compiling progress reports on the status of all project budgets.
Assist in checking accuracy and completeness of project budget submissions for approval by the Deputy Director General.
Assist in on site financial evidence verification work for projects as required.
Project Audits and verification
Assist in the review of project audits and compilation of progress logs against outcomes of the audits.
Support the JF and JFP team as they prepare for Project audit
Assistance with internal control checks of the project portfolio in line with Jobs Fund Guidelines
Assist in the assessment of risks and internal controls by identifying areas of non-compliance; and assistance in evaluating manual and automated financial processes; identifying process weaknesses and inefficiencies and operational issues.
Provide suggestions on improving internal controls
Assist in the verification of quarterly financial information for projects to ensure alignment with contracted project terms and milestones
Assists with the compilation of all financial evidence in preparation of the Fund’s Audits
Assist in supporting external auditors and their information requirements as part of the Audit process.
Preparation of compliance dashboards, training areas, training research and material
Beginner - Theoretical knowledge. Understands the fundamentals and the terminology. Resolves simple technical problems/issues in his/her field.
Intermediate - Applies knowledge to a simple real situation to deliver a relevant solution and conclusion.
Competent - Develops a thorough understanding of the discipline and the interaction with related fields. Able to solve complex situations using knowledge and explain concepts in simple words to non-technical person
Advanced - Specializes in one area, and resolves highly complex problems/issues within area of specialization. Teaches others through articles, seminars, etc.
Expert - Recognized among peers as a leading expert. Recognition based on articles published in established technical magazines, journals, books written, requests for interventions outside the NT.
Client Service Orientation - Client-service orientation implies helping or serving others, to meet their needs. It means focusing on
discovering those needs, figuring out how to best meet them as well as putting into practice the Batho Pele spirit. The term “clients” refers to both internal and external clients.
Concern for Quality and Order - Desire to see things done logically, clearly and well. It takes various forms: monitoring and checking
work and information, insisting on the clarity of roles and duties, setting up and maintaining information system
Effective Communication - Ability to transmit and receive information clearly and communicate effectively to others by considering their points of view in order to respond appropriately. This may involve listening, interpreting, formulating and delivering: verbal, non-verbal, written, and/or electronic messages. It includes the ability to convey ideas and information in a way that brings understanding to the target audience.
Emotional Intelligence - Capacity for recognizing their own feelings and those of others, for motivating themselves and others
as a result of this awareness, and for managing emotions within themselves and in others.
Problem Solving and Analysis - Understanding a situation, issue, problem, etc., by breaking it into smaller pieces, or tracing the
implications of a situation in a step-by-step way. It includes organizing the parts of a problem, situation, etc., in a systematic way; making systematic comparisons of different features or aspects; setting priorities on a rational basis; and identifying time sequences, causal relationships, or if-then relationships. Create timely and well developed solutions by examining alternatives, risks and consequences.
Integrity/ Honesty - Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct
and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
Results Orientation - Concern for holding yourself and others accountable for achieving results or for surpassing a standard of excellence. It includes the process of setting measurable objectives, implementing change, and then checking back to determine the effect of efforts. The standard may be one’s own past performance (striving for improvement); an objective measure (results orientation); outperforming others (competitiveness); challenging goals one has set, or even what anyone has ever done (innovation)
Team Participation - Works co-operatively with others, working together as opposed to working separately or competitively.
Resilience - Ability to cap one’s emotions to avoid negative reactions when provoked, when faced with opposition
or hostility, or when working under stress. It also includes the ability to maintain stamina under continuing stress.
Financial Management - Knowledge and ability to apply financial management practices, processes, controls and systems
associated with budgeting and expenditure management, revenue management, financial and chartered accounting, supply chain management, asset management and financial risk and audit management
Computer Literacy - Knowledge and ability to use computers and technology efficiently. Refers to the comfort level
someone has with using computer programs and other applications associated with computers (MSOffice, Internet, email).
Internal Control/ Audit - Knowledge of how to evaluate control systems for financial, administrative, programme, and
operational activities to provide reasonable assurances that obligations, costs and disbursements comply with applicable regulations and laws, that property is funded, and assets are safeguarded; and that revenues and expenditures applicable to operations are properly recorded and accounted
Project Management - Knowledge of project management principles, methods, or tools for appraising, conceptualizing, structuring, scheduling, coordinating, and managing projects and resources, including monitoring, evaluating and reporting on project impact, costs, work, and contractor performance.
Public Finance Economics - Knowledge of field of economics that studies government activities and the alternative means of
Degree in Finance or Auditing or equivalent
Qualification in public finance management is an advantage
A minimum of 2-5 years’ experience in financial management or administration of budget and financial auditing
Experience in the public service an advantage
Possible Lateral Career Options Development Needed - Related Assistant Director position in Operational Finance
Development Needed - Knowledge of related specialization
Possible Upward Career Options -Deputy Director: Financial analysis
Development Needed - A minimum of 3 years experience in current position + on the job training and relevant courses.
Behavioral roles are typical personality profiles that have been identified in client. They are individual stereotypes, and cannot be
used to represent 100% of any job or any individual in client. The behavioral roles address the core, most important components of
the job. In doing so, they assist in focusing on the critical parameters whether in selecting or in developing people. In many cases
you will have two of these roles combined. The five roles identified for client are given below in alphabetical order.
Manager - Individuals in this role typically spend at least 60% of their time on management issues (including management of
people and budgets). Activities performed include planning, organizing, leading, controlling and the motivation,
development and support of staff within their areas of responsibility. They are the primary interface with senior
Mentor - Individuals in this role provide information, technical assistance/guidance, capacity building/training and/or advice to
client’s national, provincial and/or local government clients on activities and issues derived from the client mandate
(in particular project management, PFMA, MFMA, GRAP and/or Supply Chain Management). People in this role must
be service oriented in proactively identifying and responding to issues or reactively dealing with client requests.
Partner - Individuals in this role typically aid internal clients by providing professional support, advice and assistance in areas
which are discrete yet complementary to the client’s business focus, thereby enabling and enhancing their client’s capacity to deliver expected results. People in this role must be service oriented in proactively identifying and responding to issues or reactively dealing with client requests.
Regulator - Individuals in this role evaluate, monitor or enforce compliance with processes, regulation, and mandates through
different means as oversight, performance analysis, data gathering, analysis and reporting. The output/s of their
thinking is provided with the intent of:
? Advising and influencing Senior client or government officials’ decision making processes, and/or
? Recommending corrective action to relevant stakeholders, a nd/or Reporting to Senior client and/or government
Researcher - Individuals in this role research and reflect issues in view of influencing client and government decisions making
process through advice information, educated opinion, etc., based on a strong knowledge base. As a group, they are
expert in their knowledge area.
Senior Managers Group - Salary Level 13 and above. Manage resources, provide guidance and support to realize client strategic
Analysts Group - Budget Analysts, Economists, Financial Analysts, Tax Analysts
Specialists Group - Procurement Specialists, Systems Specialists, Legal Specialists, HR Specialist, Communication Specialists
Administrators Group - Financial Administrators, Security Practitioners, Office Administrators, Facilities Administrators
The performance agreement of the incumbent will be developed based on this Job Description by attributing specific targets to the outputs listed.
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