Job Summary
Our client is looking for a receptionist and administrator to join their company
Tasks
- Answer phone calls and direct calls to appropriate parties or take messages;
- Personal Assistant to Directors for work and personal matters
- Buying office things / Run arounds for office and directors
- Set up meetings
- Monitor and manage diaries and deadlines for Directors
- Attend meetings to record minutes;
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
- File and retrieve corporate documents, records, and reports;
- Greet visitors and determine whether they should be given access to specific individuals;
- Make travel arrangements for executives;
- Open, sort, and distribute incoming correspondence, including mail and email;
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
