Job Summary
Accountant:
DAILY:
Foreign creditors matched, processed and paid on time.
- Receive documents from receiving clerk and file appropriately
- Check to ensure all relevant documents are all attached ie. Bill of entry, GRN’s etc
- Capture / match invoices accurately
- Input foreign documents information
- Prepare reconciliations / remittance for weekly payments (Leap recons once a month)
- Reconciling items followed up. Age Analysis cleared of old items
- Email remittances sent to suppliers
Processing of creditors on ERP system.
- Check invoices agree to Purchase Order and signed off by manager
- Process invoice details
- Match invoice to what has been GRN’d
- Match invoice, purchase order and goods received note.
WEEKLY:
LEX PROCEDURE / CASH FLOW FORECAST
Run all reports from system
- Vessel report and pull through to excel where it gets split/sorted to when invoices are due for payment
- Unmatched grn report and pull through to excel and gets split/sorted to when invoices are due for payment
- Open JBA orders report and pull through to excel and gets split / sorted to when invoice is due for payment
- Actual invoices already captured on excel spreadsheet
- Advice notes not invoiced
All the above information then get put on to summary LEX spreadsheet for LEX forecast weekly. Explanations given for differences from the previous forecast.
PAYMENT RUNS:
- Prepare reconciliations/remittances for weekly payments
- Handed over to banking clerk to be checked and posted to cashbook for payment
MONTHLY:
- All accruals submitted accurately and on time
- Run Creditors interface/AFI
- Month end submitted on time
- Filing off processed documents once paid and signed off
- Clear aged items over 60 days
- Month end IC balances confirmations
OTHER:
- Petty cash 3mths a year
- Assist with Stock-adjustments
Please forward CV and ALL supporting documentation to, info@profilepersonnel.co.za. Should you not hear from Profile Personnel within 14 days please consider your application unsuccessful for the vacancy. Please note all applications will automatically be added to our database for future vacancies.
