Recruitment & Onboarding Support

• Assisting with posting job advertisements and sourcing CVs.
• Screening applications and scheduling interviews.
• Preparing interview packs and assessment documents (Class Maker assessments).
• Collecting, verifying, and filing new hire documents.
• Preparing onboarding packs, uniforms, induction schedules, and ensuring employee files are complete.

2. HR Administration & Recordkeeping

• Maintaining employee personnel files (physical and digital).
• Ensuring all HR forms (leave forms, disciplinary forms, etc) are collected, filed, and tracked.
• Updating HR spreadsheets (training, Disciplinaries, expiring dates of the Driver’s license/PDP, work permit etc.
• Assisting with tracking probation review dates
• Managing filing for staff documentations

3. Training & Development Support

• Helping schedule training sessions and confirming attendance.
• Updating the training request spreadsheet.
• Assisting with registering employees for mandatory training (e.g. First Aid for Stagers). or any mandatory training within the business

4. HR Compliance & Policy Assistance

• Assisting with distributing new or updated policies to employees.
• Tracking employee acknowledgments of HR policies.
• Supporting compliance checks such as:
  • missing documents
  • Expire dates (licences/PDP, medical, etc.)

5. Employee Relations Support

• Scheduling disciplinary hearings,
• issuing notices to attend hearings.
• Assisting with capturing minutes during meetings where required.
• Sit in during disciplinary hearing proceedings with HR manager guidance

6. Daily Employee Support

• Helping employees with general HR queries.
• Submitting requests on behalf of employees without email access.
• Directing employees to the correct HR processes.

7. HR Reporting Support

• Tracking sick notes, return-to-work interviews, and late-coming reports.

• Updating the organogram.

8. General Office & Administrative Support

• Handling walk-in queries at HR office.
• Assisting with photocopying, scanning, printing, and preparing documents.
• Following up on action items assigned by the HR Manager.
• Assisting with ad hoc day-to-day HR tasks as required.