Job Summary
Purpose of Role
To supervise a small Accounts Payable team while actively performing purchase ledger processing duties in a high-volume environment. This is a Working Supervisor role combining leadership and operational execution.
Key Responsibilities
• Supervise Accounts Payable team (maximum 7 staff), including performance management, training, development, appraisals, and recruitment
• Provide hands-on support in purchase ledger processing within a high-volume environment
• Oversee purchase ledger accuracy, ensuring timely processing, correct allocation, and up-to-date supplier accounts
• Ensure all AP processes, controls, and approval procedures are followed, including invoice authorisation and delegated authority compliance
• Manage supplier onboarding in line with company procedures and perform supplier statement reconciliations
• Manage, prioritise, and schedule proforma and ad-hoc payments, ensuring sufficient currency availability
• Monitor bank exposure, overdraft risk, and foreign exchange requirements
• Support audit and year-end processes as the first-line contact for AP-related queries and documentation
• Ensure compliance with statutory reporting requirements, including P11D and PSA equivalent reporting
• Review and authorise journals raised by the AP team
• Coordinate with internal departments to resolve complex AP issues and manage financial/operational risk
• Continuously review AP processes, procedures, and systems to identify inefficiencies and implement improvements
• Ensure all financial data, records, and documentation are maintained in line with legal, statutory, and best-practice retention requirements
Minimum Requirements
• 3–5 years Accounts Payable experience
• Minimum 4 years supervisory experience in AP
• Must be a Working Supervisor (lead + process role)
• High-volume AP environment experience
• Audit experience required (year-end support)
• ERP system experience (SAP / Dynamics / Sage etc.)
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