Finance Administrator – NxaTel

Role Overview

The Finance Administrator is responsible for supporting the day-to-day financial and administrative operations of NxaTel. This role focuses on accurate execution across billing, receivables, supplier payments, stock and asset administration, and financial controls.

The position is hands-on and process-driven, requiring strong attention to detail, reliability, and the ability to work across teams. While this role does not include supervisory responsibilities, it plays a critical role in ensuring financial accuracy, compliance, and operational efficiency within the business.

Key Responsibilities

1. Billing & Revenue Administration

• Prepare and process all customer billing cycles accurately and on time.
  

• Manage third-party expenses related to billed customers and ensure correct allocation and reconciliation.
  

• Monitor outstanding receivables and actively follow up on overdue accounts.
  

• Prepare and maintain billing, collections, and credit note reports.
  

• Update debtor and collection reports regularly.
  

• Generate and post monthly invoice upload files.
  

• Post receipts and ensure debtor records remain accurate and up to date.
  

• Escalate unresolved or high-risk overdue accounts through internal escalation processes or approved third-party collectors.
  

• Track overdue accounts and prepare a weekly Top 20 overdue clients report.
  

• Respond to and resolve billing queries clearly and professionally.
  

2. Supplier & Payables Administration

• Process supplier invoices and ensure payments are prepared in line with agreed terms.
  

• Assist with procurement administration, including collecting supplier quotations and supporting purchase approvals.
  

• Maintain accurate supplier records in accordance with financial policies.
  

• Reconcile supplier statements and resolve discrepancies promptly.
  

3. Stock & Asset Administration

• Capture and maintain stock records, including purchases and usage tracking.
  

• Assist with stock reconciliations and reporting.
  

• Maintain accurate asset records and support the upkeep of the asset register in collaboration with IT and Operations.
  

• Ensure assets are correctly recorded, tagged, and accounted for.
  

4. Expense & Cashflow Controls

• Administer petty cash, ensuring proper documentation, approvals, and reconciliations.
  

• Capture and track business expenses in line with company policies.
  

• Support cashflow monitoring through accurate data capture and reporting.
  

• Adhere strictly to internal controls and financial procedures.
  

5. Pricing & Cross-Functional Support

• Maintain pricing files and ensure updates are accurately captured.
  

• Support the communication of approved pricing changes to relevant teams.
  

• Assist with preparing financial data and reports for management and cross-functional teams.
  

6. Administrative Support

• Provide general office and finance-related administrative support.
  

• Assist with procurement coordination and documentation.
  

• Support executive and operational teams with financial and administrative queries.
  

• Follow and uphold administrative SOPs and company policies at all times.
  

Requirements

Requirements

Skills & Attributes

• Strong administrative and organisational skills.
  

• High attention to detail and accuracy.
  

• Good written and verbal communication skills.
  

• Strong sense of accountability and reliability.
  

• Ability to work under pressure and manage multiple priorities.
  

• Analytical mindset with a practical, problem-solving approach.
  

• Positive attitude with a willingness to learn and grow.
  

Benefits

• UIF contributions.
  

• After permanent appointment: Provident Fund with Funeral Cover.