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Job Summary
To maintain accurate financial records for the company and its managed properties, ensuring that all transactions are properly recorded, reconciled, and reported. The Bookkeeper plays a critical role in supporting property operations, maintaining compliance with accounting standards, and assisting in financial reporting for management decision-making. Key Responsibilities: 1. General Ledger Maintenance · Record daily financial transactions, including income, expenses, bank deposits, and payments. · Maintain and reconcile the general ledger for each property managed by the company. · Ensure accurate coding of all transactions in line with the chart of accounts. 2. Accounts Payable and Receivable Support · Assist with processing supplier invoices and ensure timely payments. · Support the accounts receivable function by posting tenant or client payments, preparing statements, and following up on overdue accounts. · Track and record security deposits, levies, and rental income. 3. Bank and Cash Management · Reconcile bank accounts for the company and individual properties on a regular basis. · Maintain petty cash records and ensure proper authorisation for all disbursements. 4. Reporting and Compliance · Prepare monthly property financial reports, including income statements, balance sheets, and cash flow summaries. · Assist in preparing VAT returns, statutory filings, and compliance documentation. · Support management and auditors with financial information and reconciliations as required. 5. Property-Specific Accounting Support · Maintain accurate records for tenant rentals, lease agreements, and property- related expenses. · Monitor tenant accounts, including rent collection, arrears, and reconciliations. · Coordinate with property managers and operations teams to ensure accurate reporting of property income and expenses. Key Competencies and Attributes: · Strong attention to detail and numerical accuracy. · Good understanding of accounting principles and bookkeeping practices. · Proficiency in accounting software (e.g., Pastel Accounting, QuickBooks, or similar). · Strong Excel skills and ability to generate reports. · Good communication skills and ability to liaise with property managers, tenants, and suppliers. · High level of integrity and professionalism. Qualifications and Experience: · Diploma or Certificate in Accounting, Bookkeeping, or related field. · Minimum 2–3 years of bookkeeping experience, ideally in property management, real estate, or hospitality. · Knowledge of VAT, payroll, and property management accounting practices. · Experience managing multiple property accounts is an advantage.
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