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Job Summary
A Lodge Finance Administrator at a 5-star game lodge in the Kruger National Park is responsible for overseeing the lodge’s day-to-day financial administration, procurement controls, reporting, and supporting operational departments to ensure smooth financial operations in a luxury hospitality environment. Duties and Responsibilities Financial Administration Process supplier invoices, purchase orders, and payment requests. Manage creditors, debtors, and reconciliations. Handle petty cash, forex floats, and daily cash-ups. Capture financial transactions accurately into accounting systems. Assist with payroll administration and staff expense claims. Reconcile bank accounts and financial records. Ensure all transactions comply with company financial policies and South African tax regulations. Budgeting and Reporting Monitor departmental spending against budgets. Prepare weekly and monthly financial reports. Assist with forecasting and variance analysis. Compile month-end reports for Head Office and lodge management. Coordinate finance meetings with department heads. Track CAPEX expenditure and fixed asset registers. Procurement and Stock Control Manage procurement procedures and supplier communications. Verify pricing, quantities, and tax compliance on invoices. Assist with inventory and stock control processes. Monitor lodge operational costs to minimise waste and overspending. Coordinate with departments regarding purchasing requirements. Operational and Administrative Support Maintain accurate employee and supplier records. Assist with vehicle administration and lodge operational documentation. Support HR administration where required. Liaise between Finance Head Office and lodge departments. Ensure compliance with lodge policies and audit standards. Provide administrative support during management absences. Guest and Hospitality Support Occasionally assist with guest hosting and front-of-house duties. Support smooth lodge operations during busy periods. Maintain the professional standards expected in a luxury lodge environment. Qualifications and Requirements Minimum Qualifications Grade 12 / Matric certificate. Diploma or Degree in Finance, Accounting, Hospitality Management, or related field preferred. Bookkeeping or accounting certifications are advantageous. Experience 3–5 years’ experience in finance administration or hospitality finance. Previous experience in a 4-star or 5-star lodge or hotel environment preferred. Experience with procurement systems and accounting software. Technical Skills Strong knowledge of: Microsoft Excel, Word, and Outlook Sage; Xero, Pastel, Opera, Micros, or similar systems VAT; PAYE, and general accounting principles Financial reporting and reconciliation experience. Inventory and stock management knowledge beneficial.
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