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Job Summary
Assistant Accountant Duties for Fuel Station, STFA and Fuel Convenience
Store
Daily Bookkeeper Reconciliation Review
• Review and verify daily reconciliations performed by the bookkeeper, ensuring the accuracy of cash, reward, account, and EFT sales records.
• Cross-check reconciliations against third-party systems such as CashNet, MiniPOS, account, and reward system records.
• Investigate and resolve any discrepancies or anomalies identified in the reconciliations.
Stock Movement Analysis
• Analyze stock movement reports to ensure that stock levels align with recorded sales and purchases.
• Verify that correct and timely orders were placed for all sites to avoid stock shortages or overstocking.
• Liaise with suppliers and site managers to address stock-related issues, discrepancies, or inefficiencies.
Wage and Payroll Preparation
• Handle the complete wage and payroll processing for all sites, including ABM, MFC, BTW, and STFA.
• Maintain accurate payroll records, including attendance, overtime, and deductions.
• Ensure compliance with MIBCO (Motor Industry Bargaining Council) regulations, including contributions, employee benefits, and statutory requirements.
• Prepare and submit payroll-related reports to management and relevant authorities as required. Invoice and Filing Maintenance
• Organize and maintain a systematic filing system for all invoices.
• Ensure all invoices are filed accurately, categorized, and are easily retrievable for audits or reference.
• Periodically review the filing system for completeness and accuracy.
Accounts Receivable Maintenance
• Monitor and maintain accounts receivable, ensuring timely invoicing and collection of payments from customers.
• Reconcile accounts receivable balances with sales records and third-party systems.
• Follow up on outstanding payments and address any issues related to customer accounts.
VAT Invoice Schedule Preparation
• On request, prepare detailed VAT invoice schedules for all transactions, ensuring compliance with VAT regulations.
• Collaborate with the bookkeeper and auditors to provide accurate and complete VAT-related documentation.
• Assist with VAT submissions and ensure deadlines are met.
Compliance and Reporting
• Ensure all financial activities adhere to regulatory and organizational policies.
• Prepare and submit reports to management, highlighting key metrics such as reconciliations, stock movement insights, payroll updates, and accounts receivable statuses.
• Assist in financial audits by providing necessary records and supporting documentation.
Requirements
• Relevant Bookkeeping Qualifications
• 5+ Years Experience in a relevant role
• Bookkeeping of Fuel Station books highly advantageous.
• Stock Movement Reporting
• Payroll Management
• VAT Preparation
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