Purpose of the Role

To ensure the smooth, accurate, and compliant handling of administrative, procurement, and financial support processes across stores, Distribution Centre (DC), and Head Office.

Insurance Administration

·        Handle and process insurance claims and incident reports.

·        Liaise with all relevant parties regarding insurance-related matters.

·        Compile and submit weekly insurance reports every Monday.

Procurement & Purchasing

·        Obtain quotations and place orders for stores, DC, and Head Office requirements (e.g., labels, pallet wrap, boxes, stationery, and related operational items).

·        Issue purchase orders accurately and timeously.

·        Complete and submit new credit application forms.

·        Pack and distribute store stationery.

·        Maintain current store stationery requirements by monitoring OPUS and compiling allocation reports for submission to DC.

Financial & Accounts Administration

·        Load payments and provide proof of payments where required.

·        Process daily COD payments, budgets, and month-end payments.

·        Prepare and process approximately 20 monthly creditor reconciliations.

·        Raise invoices for tiling allowances and follow up on payments from landlords.

·        Conduct 3-month reasonability checks on billing for credit card machines.

·        Assist with bank guarantees administration.

Store Support Administration

·        Open new stores on Pastel and create the required GL codes according to company requirements.

·        Attend weekly new store meetings every Thursday.

·        Coordinate store closure cancellations, including credit card machines, insurance, security, and related services.

·        Order and cancel credit card machines, while handling related queries and faults.

General Administration

·        Perform ad hoc administrative and finance-related tasks as requested by the Accountants or Finance Manager.

·        Ensure compliance with company policies, procedures, and operational standards.

Requirements

Minimum Requirements

Qualifications

• Grade 12 / Matric (essential)
  

• Minimum 2 years’ experience in administration and procurement.
  
• Exposure to accounts payable or finance administration will be advantageous.
  

• Strong attention to detail
  
• Excellent organisational and administrative skills
  
• Accountability and ownership
  
• Team player with good interpersonal skills
  
• Reasonable knowledge of accounts payable processes
  
• High level of integrity
  
• Reliable and consistent work ethic
  
• Flexible and adaptable in a fast-paced environment