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Job Summary
A luxurious property is seeking a highly organised ADMIN CONTROLLER to support the smooth running of administrative, financial, and operational processes. The successful candidate will provide administrative support to management while acting as a key link between the property and outsourced financial services, ensuring accurate record keeping, compliance, and efficient day-to-day administration. Candidate Responsibilities: Maintain employee files, records, and staff information Process; track, and file staff leave applications Maintain and update staff rosters and attendance records for payroll purposes Handle payroll-related queries in conjunction with management Support staff training initiatives and related administration Manage the staff clock-in system Assist with employee onboarding and offboarding administration Manage and reconcile petty cash, till floats, and change requests Update and distribute daily revenue reports to management and relevant departments Monitor daily bank balances and provide updates to senior management Conduct and reconcile daily cash-ups and review Night Audit Packs for discrepancies Collate; verify, and file invoices, receipts, and supporting documentation Scan and submit supplier invoices and summaries for processing Audit distribution folios and ensure balancing procedures are completed accurately Provide reservations teams with payment, refund, and deposit breakdowns where required Track and administer porterage payments, commissions, bonuses, and tips distributions Assist the Stock Controller when required Manage and maintain company licences, registrations, and compliance documentation Coordinate reminders for equipment servicing and maintenance schedules Assist with planning and coordination of internal company events Safeguard important company documents and records Provide administrative support to senior management where required Manage postal mail and company correspondence Liaise with suppliers and service providers when required Conduct supply runs where necessary Maintain accurate filing systems and ensure all company documentation is securely stored Core Criteria: Previous experience within administration, bookkeeping, or hotel administration essential Strong organisational and time management skills Excellent attention to detail and accuracy Ability to manage multiple tasks simultaneously in a fast-paced environment Strong administrative and record-keeping abilities Good communication and interpersonal skills Ability to maintain confidentiality and professionalism at all times Computer literacy including Microsoft Office essential Experience within a hospitality environment advantageous Ability to work independently and take initiative Reliable; trustworthy, and highly organised Package: Retirement Fund and Disability Cover Staff meals provided while on shift Annual leave entitlement Potential annual bonus structure Participation in monthly staff tip pool Standard office hours, Monday to Friday This is a live-out position.
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