Job Summary
Role Overview:
The Recruitment Associate (within the Human Capital team) will be responsible for the key administrative processes that underpin delivery within the Recruitment Team. This is a globally focused role, offering a wide range of responsibilities and scope to add value in a busy and fast paced internationally based team.
Key Responsibilities
General admin responsibilities:
- Provide administration support to a busy global recruitment team split across London & Cape Town
- Own the offer administration process which includes:
- Draft employment contracts
- Perform and collate all relevant background checks on candidates at offer stage
- Ensure the new starter checklist is kept up to date
- Process recruitment invoices and candidate expenses
- Updating the Global Hiring Tracker on a weekly basis
- Ensure all recruitment related templates are updated and saved in relevant folders
- Ensure folders are kept up to date
- Ad hoc reporting requests
Recruitment ATS responsibilities:
- Responsible for the Applicant Tracking System (ATS i.e. the recruitment database) administration (including but not limited to) :
- Loading of job descriptions
- Loading candidate details onto the systems when necessary and ensuring that they are allocated to the relevant vacancy
- Posting and advertising vacancies externally, internally and to recruitment agencies
- Maintenance of interview feedback
- Loading confirmed interviews onto the ATS portal and allocating managers interviewing to the candidate’s profile.
- Scheduling of interviews via the ATS
- Responsible for New Starter emails to be sent via the ATS
Scheduling responsibilities:
- Liaise with internal and external stakeholders to arrange interviews across multiple locations i.e. UK, Europe, South Africa, America & Asia
- Obtain vacancy details and interview panel details from Recruitment Managers in preparations of setting up interviews
- Liaise with all relevant stakeholders (Team Assistants, agencies and/direct candidates) to obtain suitable availability for interview scheduling
- Arranging a platform to interview – either virtual or in person interviews which will include room bookings to accommodate across all platforms
- Making travel arrangements for the candidate, should they need to travel to the interview
- Formatting and sending out interview confirmation schedules to both the candidates and our clients Interviewers
- Assist with the successful completion of interviews – making sure all runs smoothly, which may entail connecting rooms for MS teams interviews where needed.
- Formatting candidate interview feedback for relevant Managers.
Candidate Requirements
Technical Knowledge and Experience:
- Degree (preferably in Human Resources) or Personal Assistant Diploma/qualification
- Financial services or professional services industry experience is essential
- Administrative experience in a fast paced, high-volume environment
- Experience of organising complex meetings using different mediums i.e.MS teams, phone, video link and across different geographical locations
System Skills:
- Advanced Outlook experience and diary management
- Proficient in systems, experience of ATS or similar systems is desirable
Personal Attributes:
- Strong organisational skills
- Resourceful and ability to use own initiative
- High attention to detail (desirable)
- Confidentiality and ability to handle sensitive matters at all times
- Positive demeanour and thrives in a client facing role
- Articulate communicator, both written and verbally
- Ability to multi task and prioritise often heavy workload
