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Job Summary
Key Responsibilities
Executive & Administrative Support
- Provide executive support to the CEO and Operations Manager.
- Manage calendars, diaries, meetings, and travel arrangements.
- Coordinate correspondence and maintain planners.
- Assist with prioritisation and tracking of key tasks.
Office Management
- Oversee day-to-day office operations.
- Manage office supplies, stationery, catering, and cleaning requirements.
- Coordinate office maintenance and service providers.
- Prepare the office for visitors, meetings, and events.
- Manage access control, parking, uniforms, and staff support services.
Operations Support
- Assist with supplier and vendor coordination.
- Support client onboarding and document management processes.
- Coordinate internal communication and operational documentation.
- Provide payroll, leave administration, and professional registration support.
Finance Administration
- Manage petty cash and expense tracking.
- Maintain accurate financial records.
- Assist with bookkeeping and reconciliations.
- Support accounts payable and receivable processes.
- Prepare documentation for invoicing and payments.
Record Keeping & Compliance
- Maintain accurate electronic and physical records.
- Monitor shared folders and ensure documentation is up to date.
- Coordinate reporting and administrative deliverables across the team.
Minimum Requirements
- Matric with Bachelor's Pass (essential).
- Valid South African Driver's Licence (Code B).
- Own reliable transport.
- Minimum 10 years' administrative experience.
- Advanced Microsoft Office skills.
- Strong digital literacy and ability to learn new software platforms.
- Excellent written and verbal communication skills.
- Strong organisational and multitasking abilities.
Personal Attributes
- Highly organised and detail-oriented.
- Professional and discreet.
- Honest, ethical, and dependable.
- Strong interpersonal and communication skills.
- Proactive and solutions-focused.
- Able to work under pressure and meet deadlines.
- Collaborative team player with a positive attitude.
Hired Recruitment (Pty) Ltd
Recruiter
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