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Responsible for providing financial management support and advice (typically in the form of financial reports,
cost control & financial trends and ratio’s) to stakeholders of the OPCO and Property Companies, in order to
enable them to make sound business decisions. Assume the primary day-to-day responsibility for planning,
managing and controlling all financial-related activities within the OPCO and Property Companies. Ensures
financial practices and information are in line with company policy and all statutory legislation & regulations.

Key Accountabilities Key Activities:

Preparation of Monthly Management Accounts & Financial Reporting:

• Preparation of the monthly management accounts pack in order to fully assess the performance,
• Ensuring all HOD’s within OPCO receive and sign for departmental financial results,
• Review of the financial information processed by the central accounting service team, to ensure accuracy and integrity thereof,
• Compiling a monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presented.

Supplier Invoices :

• Ensure all invoices have approved orders attached before processing,
• Full audit performed on invoices preformed before processing,
• Capture invoices on Sage Evolution,
• Ensure all invoices are captured within deadline supplier reconciliations,
• Perform monthly supplier reconciliations on all suppliers in age analysis,
• Ensure all reconciling items are sorted out within one month,
• Follow up with managers and suppliers to sort out reconciling items,
• Ensure all suppliers are reconciled before preparing for payment.

Payment to suppliers:

• All suppliers to be added as beneficiary on Nedbank site,
• Create payment requisitions and attached invoices, recon and supplier ledger to payment batch,
• Load payments into bank and send to authorized managers to check and release (weekly and monthly payments),
• Once paid, all invoices to be filed in correct files,
• Remittance advices to be emailed to supplier to ensure accurate allocations,
• Ensure aging on supplier age analysis is correct after cash book has been updated,
• Ensure suppliers are not double paid and follow up with any debit balances if needed.

Cost Analysis & Control:

• Analysis and identification of incurred costs versus budget and prior year, in order to fully understand cost drivers for key stakeholders to make informed decisions,
• Identify cost saving opportunities in order to improve the financial wellbeing,
• Review reconciled expenditure reports to test the validity of costs,
• Ensuring the Municipal Invoice checklist is completed, to ensure all invoices have been captured for the month,
• Ensuring that revenue and expenses have been recorded against the correct projects within the ERP system.

Tax Compliance:

• Calculate and reconcile VAT payable on a monthly basis,
• Annual income tax calculation and submission to Group Reporting.

Key Accountabilities Key Activities

Treasury Function & Cash Control

• Check, verify and release electronic bank payments,
• Ensure cash-flow forecast is done to a monthly basis, to identify funding requirements and communicate to PROPCO,
• Ensure all excess funds in OPCO and PROPCO’s are identified and transferred to either the bond or Nedcredit facilities on a timeous
(weekly) basis.

Procurement: (F&B, Chemicals, Linen, Amenities)

• Ensure Order Protocol is followed (Order signed by 2 signatories) Fixed Assets,
• Ensure the integrity and maintenance of the Fixed Asset Register,
• Ensure procedures are in place for safe keeping of assets,
• Ensure project management protocol is adhered to,
• Perform monthly spot checks on operational asset register lists.

Accounts receivable:

• Review Debtors Age analysis on a monthly basis and highlight issues,
• Review long term tenant payment status for all property apartments and communicating outstanding rentals to the CFO,
• Preparing ad-hoc Customer invoices and ensuring the monthly billing cycle is done accurately and timeously,
• Assist with the follow-up relating to outstanding Debtors as part of the monthly review process.

Budgeting & Budgetary:
Control

• Compile the annual budgets and submit for CFO approval,
• Review the budgeted fees and expenses for large variances and resolve prior to the CFO conducting his review. Preparation of forecast (Rolling estimate) for the rest of the financial year.

External Audit & Preparation of Annual Financial Statements (AFS):

• Preparing the Annual Audit files as per Group Instructions received,
• Compiling the monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presented,
• Investigate and respond to audit queries and ensure the audit is completed in an appropriate time frame.

Leadership and Management:

• Manages own teams performance to ensure delivery of the approved finance strategy across designated departments,
• Give regular, comprehensive and constructive feedback to team and conducts their performance appraisals,
• Adjusts management style to get the best from the individuals within the team,
• Delegates work to team members taking into account their capacity, level of skill and exposure to different types of work and complexity; provides clear instructions and direction, with reasonable deadlines.

Relationship Building:

• Maintain strong working relationships with, and have open and transparent communication between all members of the team,
• Develop and maintain relationships with external vendors to ensure service delivery of high quality.

Ad-Hoc Requests:

• Support the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes.

POSITION SPECIFIC REQUIREMENTS:

• Internal Communication,
• EXCO,
• Business, Other Finance and Group Managers,
• All levels of staff within OPCO,
• External Communication,
• Suppliers & Customers,
• Auditors.

Qualifications:

• BCom or equivalent essential.

Experience:

• Minimum 3 years’ experience in a management position within Accounting or Finance,
• Hospitality & Tourism Industry experience beneficial,
• Advanced MS Office knowledge,
• Advanced Financial Accounting Systems knowledge (SAGE Partner or Evolution).