Job Summary
Responsible for providing financial control/accounting support (typically in the form of data capturing & processing, cost control and reconciliations) to the assigned business/financial manager. Assume the primary day-to-day processing and control responsibilities of financial-related activities within the business unit. Ensures financial practices and information are in line with company policy.
Key Activities :
- Assisting with the preparation of the monthly management accounts pack to fully assess the performance.
- Compiling a monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presented.
- Ensure all invoices have approved orders attached before processing.
- Full audit performed on invoices preformed before processing.
- Capture invoices on Sage Evolution.
- Ensure all invoices are captured within deadline.
- Perform monthly supplier reconciliations on all suppliers in age analysis.
- Ensure all reconciling items are sorted out within one month.
- Follow up with managers and suppliers to sort out reconciling items.
- Ensure all suppliers are reconciled before preparing for payment.
- All suppliers to be added as beneficiary on Nedbank site.
- Create payment requisitions and attached invoices, recon and supplier ledger to payment batch.
- Load payments into bank and send to authorized managers to check and release (weekly and monthly payments).
- Once paid, all invoices to be filed in correct files.
- Remittance advices to be emailed to supplier to ensure accurate allocations.
- Ensure aging on supplier age analysis is correct after cash book has been updated..
- Ensure suppliers are not double paid and follow up with any debit balances if needed.
- Petty cash count & reconciliation on a monthly basis.
- Providing assistance with accurate and timely submission of time sheet information to payroll department on a monthly basis.
- Preparing ad-hoc Customer invoices and ensuring the monthly billing cycle is done accurately and timeously.
- Assist with performing monthly spot checks on operational asset register lists.
- Sound knowledge of VAT processing and the implications thereof.
- Ensure all invoices have VAT numbers if registered.
- Assist with reconciling VAT payable/receivable on a monthly basis.
- Preparing full creditors audit file to be reviewed by the Financial Manager and Balance Sheet manager before external audit commence.
- Assist with compiling the monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presented.
- Support the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes.
Experience :
- 2 years Financial Accountant Experience
- Sage Evolution
- Opera knowledge advantage
- Intermediate/advance MS Office knowledge
- Nedbank Bank Processing advantage
- Financial Degree - Recommended
