Key Responsibilities

• Process all daily financial transactions in Xero, including sales, purchases, expenses, and bank entries.
• Maintain accurate, up-to-date ledgers and ensure overall data integrity.
• Bring the books to trial balance stage.
• Perform frequent bank, supplier, credit card, and balance sheet reconciliations with zero unexplained items.

• Process supplier invoices, allocate receipts, match payments, and resolve discrepancies.
• Prepare customer invoices.
• Maintain the accounts receivable ledger.
• Follow up on overdue payments when required.
• Ensure correct VAT treatment on all transactions.
• Maintain complete supporting documentation.

• Assist with preparing VAT workings and schedules for review and SARS submissions.
• Support month-end processes, including reconciliations, schedules, accruals, and prepayment adjustments.
• Provide accountants with timely documentation for VAT reviews, payroll reconciliations, reporting, and compliance.

• Maintain accurate payroll data on SimplePay and process monthly payroll inputs under supervision.
• Keep a well-organised digital filing system with complete, audit-ready documentation.
• Liaise with internal teams, clients, and suppliers to obtain documentation and resolve financial queries.
• Prepare and update tracking sheets (e.g., laptop repayments, staff deductions, interest calculations, reimbursements).

• Identify processing issues or inefficiencies and recommend improvements to enhance accuracy and workflow.

Requirements

• 2–3 years minimum bookkeeping/processing experience in a similar role.
• Strong proficiency in Xero (Certification preferred).
• Experience with SimplePay payroll administration.
• Intermediate to advanced Excel/Google Sheets skills (lookups, pivots, basic formulas).
• Relevant accounting qualification (Certificate/Diploma/Degree) is advantageous.
• Solid understanding of bookkeeping fundamentals: reconciliations, ledgers, VAT treatment, and basic month-end processes.
• Basic knowledge of intercompany transactions and the ability to process them accurately.
• Exceptional attention to detail with meticulous, accurate work habits.
• Strong time-management skills; able to work independently and consistently meet deadlines.
• Clear, professional communication skills with staff, suppliers, customers, and service providers.
• Tech-proficient and adaptable, comfortable working in a fast-evolving technology environment.
• Strong organisational skills, particularly in maintaining structured digital filing systems.
• Proactive problem-solving skills with the ability to resolve discrepancies and improve processes.
• High level of confidentiality and professionalism - especially when handling payroll and sensitive financial data.