Our client in the Safety Industry is looking to hire an Admin Clerk.
Duties and Responsibilities
Issuance of certifications • Receive applications for Certificates of Competence from the ports and agencies. • Liaise with the ports and agencies of any shortcomings in the documentation. • Verify if examiners, and agencies are accredited by the Company and if accreditation is still valid. • Process certificates, which includes entering information onto a database, scanning photographs, pasting into the appropriate certificate. • Ensure that the request for verification/authentication of certificates of Competency by other Maritime Administrators and shipping companies is promptly attended to.
Administrative support • Prepare statistics for the month end reports. • Provide routine and ad-hoc clerical and other services in support of operational effectiveness in the Certification Unit. • Update Electronic database • File documentation accordingly and assist with the search and retrieval of records.
Client services • Answer any queries that the stakeholders/ clients may have concerning the certifications and in so doing projects a professional image of Company. • Advise the clients on the process of applying for certification services at Company.
Qualifications • The candidate must be in possession of a Matric (Grade 12) • NQF Level 5 : National Certificate • Candidate must be proficient in the use of Microsoft Office (Word, Excel, Access, and Outlook)
Experience • 3 years' administrative experience is required.
Competencies • Professionalism • Good communication skills • Time management skills • Computer skills • Attention to detail and accuracy. • Problem solving • Relationship building • Assertiveness