Our client in the Telecoms Industry is looking to hire an Invoicing and Financial Clerk.
Duties and Responsibilities • Verify quotations received by Partners according to a pricelist. • Add the quotation to the relevant Excel Spreadsheet. • Submit the quotation to the Finance Manager for approval and sign off. • Once approved by Finance Manager prepare approved Company quotation. • Send an email to Partner to request an invoice for the relevant PO. • Prepare project sheet and send to Administration Clerk to issue a PO number. • Once partner invoice is received, verify that the pricing is correct and update on the relevant database. • Capture GRV for the Partner on accounting system (Pastel) • Ensure that Partner details are correct by referring to the relevant Purchase Order. • Prepare/ process invoice for Partner. • Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator. • Update final project sheet and send to Creditors Clerk. • Update invoice details on Company database, portal, and relevant spreadsheet • Scan and email invoices to Financial Administration to send to Partner. • Liaise with Partner in terms of queries/ discrepancies as and when required. • Should it be required on month end - follow up on outstanding invoices with Partner. • Any relevant administrative duties as and when required.
Requirements • Matric Essential • Minimum of 3 years' relevant experience in invoicing and/or similar role • Basic financial/ accounting experience • Pastel Accounting Software • Good verbal and written communication skills • Microsoft Office Suite - Intermediate Level - Excel important • Ability to multi-task and work under pressure • Organised, Good time management skills. • Honest and reliable • Punctual, Accurate and Strong attention to detail • Analytical • Deadline driven, • Strong interpersonal skills (with customers, suppliers, and team members)