Job Summary
POSITION IMMEDIATELY AVAILABLE
An established organisation in the financial sector is seeking a detail‑oriented Payroll Administrator to join their team. This role offers an excellent opportunity for a diligent professional with strong numerical accuracy and organisational skills to contribute to a reputable company while advancing their career. You’ll play a key role in ensuring efficient, compliant payroll processes and supporting a smooth employee experience.
Formal Education:
- Degree in finance, accounting or related field.
- Certificate in payroll (advantageous)
Experience:
- 6-8years experience in payroll administration
Knowledge:
- Labour Legislation impacting on payroll
- Payroll calculations
- SARS requirements including tax directives
- PaySpace would be an advantage
- Proficiency in the following: Excel, Word, and PowerPoint
Duties:
- Philosophy
- To ensure that payroll information is always correct and checked before being processed
- Processes:
- Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
- Communicate payroll deadlines, policies and procedures
- Process adjustments on the Payroll system
- Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
- Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
- Load invoices on SAGEX3 with adequate reconciliations to the payroll system
- Prepare payment requisitions for all salary-related transactions, including directors’ remuneration and facilitate payment with the respective business units
- Maintain adequate record-keeping and support for transactions recorded on the Payroll system
- Register companies with the relevant authorities (SARS, Workmen’s Compensation and Department of Labour)
- Prepare, reconcile and submit declarations in respect of EMP201’s, EMP501’s, UIF declarations and Compensation declaration) and facilitate payment with the respective business units
- Generate and release employee IRP5’s and payslips
- Administer the Group’s Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
- Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
- Prepare information for the internal and external auditors
- Primary liaisons with the PaySpace consultants in respect of the Payroll system
- Administer the payroll system and other related controls, including access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
- Assist with queries from the respective authorities (SARS, Workmen’s Compensation and Department of Labour), internal auditors and external auditors
- Assist with all staff related queries on a daily basis
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Monthly maternity leave salary calculations
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People
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Ability to communicate with a variety of individuals on all levels in order to obtain, confirm information and resolve queries
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Work effectively in a team
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