Job Summary
Our client is offering a graduate an exciting opportunity to gain work experience. The Internship will run for a period of twelve (12) months. This position is responsible for managing the front desk and performing a variety of administrative and clerical tasks to support organizational operations.
Requirements:
- A relevant bachelor’s degree or equivalent qualification (or studying towards one)
- Knowledge of administrative and clerical procedures
- Knowledge of customer service principles and practices
- Computer literacy to include (Microsoft Office i.e. Word, Excel, PowerPoint)
- Solid written and verbal communication skills
- Excellent organizational skills
- Professional attitude and appearance
- Code 8 Drivers license
Key Performance Areas :
- Manage the front desk (i.e. attend to telephones and directing calls to relevant staff and take messages when not available)
- Manage the flow of visitors and direct the visitors
- Receive, sort, and distribute mail and other documents
- Ensure reception area is tidy, presentable and has all necessary stationery and material (e.g. brochures)
- Perform other administrative duties such as minute taking, filing, photocopying, transcribing and faxing
- Co-ordinate meetings and organize catering
- Provide general administrative and clerical support to various sections
- Maintain office security by following safety procedures and controlling access via the reception desk
- Maintain proper filing of documents and archive documents
- Collection of goods and transport of visitors when required
- Performs any ad hoc duties as and when required.
