Job Summary
Site Administration & Document Control
-
Maintain site filing systems (electronic and hard copy) in line with company procedures.
-
Manage drawing registers, revisions, and document control processes.
-
Compile and submit daily, weekly, and monthly site reports.
-
Capture site diaries, progress reports, and production records.
-
Maintain contract documentation and correspondence records.
2. Cost & Commercial Support
-
Assist with capturing and tracking site costs, purchase orders, and delivery notes.
-
Verify supplier invoices against delivery notes and orders.
-
Support the Contracts Manager with payment certificates and subcontractor claims.
-
Maintain plant, fuel, and material usage records.
3. HR & Payroll Administration
-
Manage site attendance registers and timesheets.
-
Capture hours for wages and submit to payroll.
-
Maintain employee files and site induction records.
-
Assist with onboarding documentation for new site staff.
4. Procurement & Logistics Support
-
Raise purchase requisitions and track orders.
-
Coordinate deliveries to site and maintain goods received records.
-
Liaise with suppliers and head office procurement.
5. Health, Safety & Compliance
-
Maintain health & safety files in line with OHS and MHSA requirements.
-
Ensure medical certificates, inductions, and competency records are up to date.
-
Assist with audit preparation and compliance documentation.
-
Keep incident and inspection registers updated.
6. General Administration
-
Coordinate meetings and take minutes where required.
-
Manage site petty cash and expense records (if applicable).
-
Handle correspondence between site and head office.
-
Provide administrative support to the Site Manager and Engineers.
Error!
Success!
You have successfully created your alert.
You will receive an email when a new job matching your criteria is posted.
Please check your email. It looks like you haven't verified your account yet. Here's what you're missing out on:
- Response from employers
- Being able to log in and update your profile
- Apply for more jobs
Didn't receive the link? Resend Verification Link