15 Property Administrator jobs in Western Cape on Job Mail

A RECENT PROFESSIONAL PROFILE PHOTO MUST ACCOMPANY YOUR APPLICATION

• Inform team on a monthly bases on vacating tenants
• Send vacating checklist to all tenants who give notice on allocated portfolio
• Attend AGMs on allocated blocks in person or via zoom
• Monthly walk around blocks managed and report to managing agents on findings – follow up on items that need to be attended to
• Receive rental application and open file and prepare all docs
• Upload lease to pay prop and debit order form
• Create property, create tenant and create invoices on Pay Prop
• Ensure accounts are paid on behalf of Landlord
• Send monthly statements and invoices to Landlord and tenants
• Attend to deposit refund payments within 14 days

• NQF 4 or working towards completing NQF 4
• 2 years’ experience in a similar position
• Experience with rentals
• Pay prop, Red Rabbit, Excel, Google Docs (non-negotiable)
• Own transport (non-negotiable)
• Administrative skills
• Communication skills
• Telephone etiquette

A RECENT PROFESSIONAL PROFILE PHOTO MUST ACCOMPANY YOUR APPLICATION

• Attend to all day-to-day maintenance on the rental portfolio
• Ensure contractor has an SLA which must be adhered to
• Attend to all reported maintenance and open tickets on Red Rabbit
• Assign approved contractors
• Obtain quotations
• Get quotations approved by the responsible parties
• Give the go ahead to contractors
• Ensure feed-back is given to all parties after each step is completed
• Obtain pictures of completed jobs from contractors
• Obtain invoices and send to Portfolio Administrator to load on to Pay prop

• Matric
• 1 – 3 years’ maintenance experience
• Red Rabbit, Pay prop, MS Office & Google docs (non-negotiable)
• Organised
• Reliable transport
• Communication skills
• Problem solving abilities

• Financial planning & cash flows
• Affordability assessments
• Tax knowledge an advantage
• Property market & economic principles
• Property financing an advantage
• Trust & company knowledge an advantage
• Qualifications

• Communication & interpersonal skills
• English & Afrikaans fully bi-lingual
• Confident/assertive
• Excel skills
• Well presented
• Building & maintaining long term relationships
• Own transport
• Well organised
• Telephone skills
• Sales skills
• Positive attitude
• Business sense
• Work under pressure

1. Diploma / Degree
2. NQF 4 in real estate is an advantage
3. Registration with Estate Agency Board for a valid Fidelity Fund Certificate will be required

• minimum 3 - 5 years' financial planning/property experience
• consulting
• sales & marketing
• financial planning
• residential property
• sectional title
• property contracts
• property sales process
• investments
• dealing with high net worth clients
• Job specific Knowledge

A well known established real estate company seeks suitably qualified and experienced full status agents who will be responsible for selling property.

Appointed agents will be tasked with growing the Cape Town customer base by generating leads, counselling clients on market conditions, and developing competitive market prices. Appointed agents will be in charge of prioritising listings and presenting purchase offers to sellers.

With the company's head office located in Johannesburg, it is essential for outlying agents to work as a team with the relevant internal stakeholder’s to ensure ongoing and constant support.

Interfaces/Relationships:

• Sellers/Buyers
• Internal stakeholders: Sales Realtors, Rental Realtors, Auction Brokers, Commercial Brokers, Management, Marketing and Admin.

Job functions:

• Generate leads to sell and buy property
• Counsel clients on market conditions, prices, and bonds
• Develop competitive market price analysis’s by comparing properties
• Prepare and complete all required documentation pertaining to the sale of the property
• Show properties to potential buyers
• Present purchase offers to seller’s
• Facilitate negotiations between buyers and seller’s
• Review final purchase contracts to ensure terms are met
• Prepare all admin related documentation such as ads, listings and all marketing in various forms plus hold show days/mini show days
• Maintain your real estate license and attend ongoing company training
• Liaise with photographers if applicable or take photos of the relevant properties for listing purposes
• Attendance of weekly/monthly meetings
• Key handovers
• After-sales service
• Working with the H.O. Team based in JHB to support your requirements

KPI’s:

• Sales (Open vs. Sole Mandates)
• Buyers/Buyers Base
• Valuations
• Exclusive viewings/Show days

Required capabilities:

• Real Estate experience
• Strong negation and interpersonal skills
• Good knowledge of local property/trends
• Self-motivated and deadline-driven
• Time Management
• Proficient on Microsoft/Social media sites
• Own transport, computer and cell phone
• Professional
• Operate with integrity

Qualifications/Experience required:

• Full status Estate Agent (Completed NQF4) and licensed by the EAAB
• Minimum of 2 year’s experience in the property market
• Track record of successful sales

Our client, a leader in the property management industry, is looking for a Accountant - Customer Support to join their team in the Helderberg area.

Our client is specializing in end-to-end property management software solutions.

They have designed the most advanced Body Corporate & HOA management software that enables property managers to manage their property portfolio with one solution that seamlessly integrates all the functions of property management and accounting.

Qualifications and experience:

• Grade 12 with a relevant Financial Diploma or BCom qualification.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Previous financial work experience would be advantageous.
• Previous support experience would be advantageous.

Skills:

• Fully bilingual.
• Excellent communication skills.
• Able to work in a fast-paced environment.
• Excellent problem-solving skills.
• Attention to detail.
• Team player.

Key Responsibilities:

• Responsible for solving customers cases through a variety of customer contact channels which include telephone, emails, and online meetings.
• First in line contact person for all our clients to assist with client queries.
• Data migration of our client information from a previous financial system onto our financial system.
• Build client relationships while assisting them with queries.
• Manage knowledge base articles.

Area: Helderberg area (Somerset West / Strand).

Salary offered: Market related.

Starting date: As soon as possible.

Please apply online if you meet all the above-mentioned requirements.

Please assume that your application was unsuccessful if you have not been contacted within 4 weeks from the date of this advertisement.

Our client is looking to hire FINANCIAL ACCOUNTANTS who is looking for career development alongside their finance team based in London. The candidates should ideally be based in the STELLENBOSCH area.

Our client manages over 400 residential and commercial blocks across London and continues to expand as a result of recommendations from clients and lessees who are happy with the attention, they receive from our management team. Our client also offers a property management service for landlords who let their property.

Their unique combination of experience has allowed them to put in place quality control systems of the highest standard. This makes them swift, flexible, and responsive, allowing them to absorb new instructions of any size with ease, so that their clients can be confident their buildings are managed with the utmost professionalism from day one.

To this end, the ideal candidates will have RELEVANT EXPERIENCE IN THE PROPERTY INDUSTRY and HAVE GOOD KNOWLEDGE OF FINANCIAL / SERVICE CHARGE ACCOUNTING.

RESPONSIBILITIES:

• Preparation of accruals and prepayments.
• Prepare trial balances.
• Prepare annual leasehold accounts and company accounts in accordance with ACCA and ICAEW guidelines.
• Liaison with external Accountants and Auditors when required to go through the auditing processes.
• Liaison with clients.
• Communicating with teams of Property Managers on a daily basis to ensure correct costs allocation and handling financial queries.
• Managing year end surplus / deficit charges onto lessee accounts.
• Bank accounts reconciliation.
• Sending out service charge and ground demands.
• Monitoring and corresponding with Accounts Payable / Receivable regarding supplier invoices and incoming cheques.
• Monitor and manage unpaid supplier invoices previously held on the system due to no funds.
• Assist in Credit Controller in arrears chasing.
• Producing draft budgets for the period (including 10-year plan) and processing approved budgets.
• Suppliers’ invoices processing.

REQUIREMENTS:

• Educated to a Financial Accounting Degree level.
• Possession of a professional qualification (SAICA or equivalent).
• Experience managing a team.
• Strong communication and technical skills.
• Good knowledge of property accounting systems as well as advanced MS Excel and Word Skills.
• Ideally 5 years post qualification property accounting / financial background / experience.
• Ability to meet tight deadlines and attention to details.

Working hours: 09:00 to 18:00 – Monday – Friday.

Salary ranges from R23 000 - R28 000 per month (depending on experience).

Starting date: As soon as possible.

Please apply online if you meet the above-mentioned requirements.

Please assume that your application was unsuccessful If you have not been contacted within 4 weeks from the date of this advertisement.

Our client, a property management company, is looking for a Service Charge Accountant who is looking for career development.

The ideal candidate will have relevant experience in the property industry and have good knowledge of service charge accounting.

Responsibilities:

• Preparation of accruals and prepayments.
• Prepare trial balances.
• Prepare annual leasehold accounts and company accounts in accordance with ACCA and ICAEW guidelines.
• Liaison with external Accountants and Auditors when required to go through the auditing processes.
• Liaison with clients.
• Communicating with teams of Property Managers on a daily basis to ensure correct costs allocation and handling financial queries.
• Managing year end surplus / deficit charges onto lessee accounts.
• Bank accounts reconciliation.
• Sending out service charge and ground demands.
• Monitoring and corresponding with Accounts Payable / Receivable regarding supplier invoices and incoming cheques.
• Monitor and manage unpaid supplier invoices previously held on the system due to no funds.
• Assist in Credit Controller in arrears chasing.
• Producing draft budgets for the period (including 10-year plan) and processing approved budgets.
• Suppliers invoices processing.

Requirements:

• Educated to a Degree Level and possession of a professional qualification (SAICA or equivalent).
• Experience managing a team.
• Strong communication and technical skills.
• Good knowledge of property accounting systems as well as advanced MS Excel and Word Skills.
• Ideally 5 years post qualification property accounting background / experience.
• Ability to meet tight deadlines and attention to details.

Working hours: 09:00 to 18:00 – Monday – Friday

Salary ranges from R300,000 to R324,000 per annum (depending on experience)

Starting date: As soon as possible.

Please apply online if you meet the above-mentioned requirements.

Please assume that your application was unsuccessful If you have not been contacted within 4 weeks from the date of this advertisement.

Our client, a leader in the property management industry, is looking for a Migration Data Specialist to join their team in the Helderberg area.

Our client is a proudly South African company specializing in developing software solutions (SaaS) for the property management industry.

They are committed to develop intelligent software solutions, enable seamless take-on processes, and provide dedicated training and support services. With customer centricity as the backbone of their business they have been able to gain a significant footprint in South Africa.

We live in a moment of remarkable change and opportunity. Data and technology are transforming industries, society, and even the workplace–by creating professions that did not exist before the emergence of data, cloud, social, and mobile. As one of the fastest growing software companies in SA, our client is on the forefront of the 4th industrial revolution and just the place to continue your career.

Whom is our client looking for?

Our client is looking for an enthusiastic, self-disciplined, and dedicated people’s person who is interested in property management and software solutions and has a keen eye for detail and good Excel skills.

Job Description:

1. Customer data migration:

• This involves the export of all customer data from their current software platform and the importing thereof.
• The timely and accurate migration of data is critical for a seamless migration.
• An advanced knowledge of Excel and attention to detail is required to be able to fulfill this function.
• Regular interaction with the clients to ensure accuracy of their data and feedback of the process is paramount.

2. Training:

• Each client will go through a two months’ hands-holding period where all core functionality is trained to all users based on their role within the company.
• On-going weekly training on new feature releases or best practice training sessions.

3. Support:

• Migration Data Specialists must know the company’s products inside out. They are often called upon to provide support to clients to be able to provide additional training on our client’s solutions.
• They may even help clients plan and understand the best ways to utilise their software on the customer’s business needs.
• The Migration Data Specialist is not focused on making sales, rather on educating their customers on the flexibility and capabilities of their software so customers are encouraged to continue using their services.

4. Customer success:

• Analyze customer data to improve customer experience.
• Hold best practice training seminars for customers.
• Improve onboarding processes.
• Evaluate and improve tutorials and other training infrastructure.
• Mediate between clients and organization.
• Handle and resolve customer requests and complaints.
• Mitigate customer churn.
• Aid in product development.
• Sustain business growth by ensuring excellent customer experience.

Required technical and professional expertise:

• Proven ability to handle significant volume of data.
• Demonstrated verbal and written (email) skills.
• Advanced Excel skills.
• Training and educational skills.
• Exceptional attention to detail.
• Technical ability to understand software solution functionality.
• Must have a desire to keep up to date on technology trends, developments, and best practices.
• Must have a positive phone demeaner.
• Ability to work under pressure.

Area: Helderberg area (Somerset West).

Market related salary offered (depending on experience).

Starting date: As soon as possible.

Please apply online if you meet all the above-mentioned requirements.

Please assume that your application was unsuccessful if you have not been contacted within 4 weeks from the date of this advertisement.

IGrow Real Estate is looking for a Booking Agent to join their team in Cape Town, Durbanville. Apply now should you want to join SA's #1 Property Investment Group!

Requirements:

• Matric certificate
• At least 2 years of experience in a similar role
• Used to making 100 - 120 phone calls per day
• Maintain professional telephone etiquette
• Positive, can-do attitude
• Professional
• Experience in the property industry would be beneficial
• Valid drivers license and vehicle
• Home office set up with Wi-Fi or Fibre

Duties and Responsibilities:

• Calling clients/ incoming leads
• Following up on client queries
• Cold Calling sellers for potential Real Estate stock
• Make at least 100 - 120 outbound calls per day
• Qualifying clients to book a minimum of 5 viewings per day
• Complete 5 ITC checks per day

IGrow Wealth Investments, South Africa’s #1 Property Investment Company, is looking for a Portfolio Administrator to join their team in Cape Town.

To qualify for this position, you need:

• NQF 4 or working towards completing your NQF 4
• At least 2 years of experience in a similar position
• Experience with rentals
• Experience with PayProp
• Great administrative skills
• Excellent communication skills and telephone etiquette

You will work predominantly on the following programs:

• Red Rabbit, Payprop, Excel, Google docs

Functions and responsibilities

• Monthly list to team on tenants that are vacating on allocated portfolio
• Send Vacating checklist to all tenants who give notice on allocated portfolio
• Attend AGM’s on allocated blocks in person or via zoom
• Monthly walk around blocks managed and report to managing agents on findings – follow up on items that need to be attended to
• Receive rental application and open file on laptop, prepare all docs
• Upload lease to payprop and debit order form
• Create property, create tenant and create invoices on payprop.
• What accounts are we paying for the Landlord? Have the accounts redirected to Igrow and ensure the correct amounts are paid every month.
• Monthly statements to Landlord
• Monthly statements to tenants and invoices
• Attend to monthly reconciliation of rental payments on allocated portfolio
• Attend to monthly account payments for Landlord
• Attend to Deposit refund payments within 14 days
• Load deposit processing fee on deposit refunds
• Follow up on tenants in arrears as per strict process LOD on 4th of every month
• Investors to be kept updated on late payments at all times
• Have an action plan in place to collect arrears
• Eviction instructions to be handed to attorneys o.b.o owner if requested
• Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
• When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
• Attend to problems with water and electricity accounts

Maintenance on the portfolio:

• Portfolios are split to a maximum of 350 properties per person
• Each Portfolio administrator will have a list of approved contractors that they will work with
• Each contractor will sign a service level agreement (SLA) which must be adhered to
• Attend to all maintenance and exit inspection maintenance on allocated portfolio

If you are driven by success and SOLD is your favourite four letter word, look no further because IGrow Wealth Investments, SOUTH AFRICA’S #1 PROPERTY INVESTMENT GROUP, is looking for a PROPERTY CONSULTANT to join our family.

In this position we equip you with the stock and the clients, all you need is your sales pitch. You will BENEFIT from:

• Our state-of-the-art internal systems for marketing and advertising
• Continues learning and development
• Working on 30 world class developments
• Commission payable monthly on bankable deals
• No cold calling
• With an earning potential of between R 1 mil – R 2 mil p/a!

Some of your DUTIES AND RESPONSIBILITIES will include:

• Provide consulting services and property sales to primary buyers and investors
• Sell investment property to first time investors
• Sell exclusive IGrow New Developments
• Call incoming leads and schedule consultations with client
• Arrange and facilitate show house viewings

REQUIREMENTS:

• Relevant diploma/degree (financial qualification advantageous)
• NQF 4: Real Estate
• EAAB/ Fidelity Fund certificate
• Minimum 2 years of property sales experience – preferably in the new developments

ADDITIONAL REQUIREMENTS:

• Consulting with clients
• Experience in selling residential property
• Sectional title knowledge
• Experience with property contracts
• Knowledge of the property sales process
• Understanding investments
• Dealing with high net-worth clients
• Sales skills and closing the deals
• Excellent communication and interpersonal skills
• Confident and assertive
• Computer literate, including Excel skills
• Well-presented and neat
• Ability to build and maintain long-term relationships.
• Own transport
• Great telephone etiquette
• A positive "can-do" attitude
• Ability to work under pressure
• Trust entity and company structures
• Property financing knowledge
• Property registration knowledge
• General tax knowledge

Ready to take your career to the next level with a well-established, well-known brand in the industry?

You have come to the right place because IGrow Wealth Investments, South Africa’s #1 Property Investment Company, is looking for Real Estate Agents.

If you are a natural networker gifted with the art of persuasion and who isn’t afraid of high demands of real estate sales, we want you to join our family.

To stay on top of your game, you will have the best systems and technology to your disposal, a dynamic digital team to take care of your marketing initiatives, an attractive commission structure, continuous learning and development, support from the team and bottomless coffee.

Requirements:

• NQF 4: Real Estate
• Minimum 3 years of property sales experience
• Previous track records of property sold
• Clear criminal record
• Strong interpersonal skills.
• Good at negotiating
• Good knowledge of the local property
• Own vehicle and valid license

Duties and Responsibilities:

• Acquire new properties, bring owners and potential buyers together and impress them with our comprehensive service portfolio
• Follow up on seller and buyer leads
• Complete accurate property valuations
• Counsel clients on market conditions and prices.
• Develop a competitive market price by comparing properties.
• Create lists for real estate sale properties, with information regarding location, features, square footage, etc.
• Take HD quality photos of properties and write up property descriptions for marketing purposes
• Show properties to potential buyers
• Facilitate negotiations between buyers and sellers
• Complete and present purchase offers and all relevant documentation
• Review purchase contracts to ensure terms are met
• Advise and support your clients from the first point of contact to the key handover
• You will benefit from an existing customer base and will continuously expand your own network
• You will constantly enhance your industry and market expertise to establish yourself as a successful real estate agent
• Complete all necessary duties performed by an Estate Agent
• Maintain your real estate license and knowledge.

South Africa’s #1 Property Investment Group is looking for a Personal Assistant to join their team! Hurry and apply now before you miss out on the amazing opportunity!

Requirements:

• Matric
• Tertiary education will be advantageous
• Must have Property/ Real Estate experience.
• Time management and ability to meet deadlines.
• Verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Problem-solving and decision making.
• Proactivity and self-direction.
• Interpersonal skills.
• Telephone etiquette
• Energetic
• Fast learner

The duties and responsibilities for this role will be:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records.
• Organizing meetings, including scheduling and sending out reminders.
• Draft minutes of meetings.
• Answering phone calls in a polite and professional manner.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Plan travel, including flights, accommodation and group transport.

The company has an exciting opportunity for an individual to take responsibility for the administrative component of the operations. This individual will have to be a problem-solver who is client-focused and has a vibrant personality.

Main responsibilities:

• Manage rental income on behalf of the landlords
• Take responsibility for credit control
• Continuously liaise with landlords and tenants in terms of maintenance, emergencies etc.
• Drawing legal and binding agreements, surety documents and all other relevant documentation
• Manage the activities of rental agents
• Apply knowledge of legalities governing the rental industry when and where needed

Requirements:

• Registered Fidelity Fund Certificate
• Approximately 5 years’ experience within the property industry
• Above average computer skills (MS Office)
• Strong administrative skills
• Accurate, detail orientated and thorough
• Exceptional planning and organisational skills
• Good interpersonal and communication skills (English & Afrikaans)

A market-related remuneration package, in accordance with qualifications and experience, will be agreed upon with the successful candidate.