Technical Admin Officer

A well-established employer in the passenger transport environment is seeking a technically skilled Admin Officer to manage, investigate, and administer vehicle-related penalties within a regulated contract framework. This role is ideal for a qualified diesel mechanic or technically experienced professional who enjoys combining hands-on inspections, technical analysis, and structured administrative work.

Key Responsibilities

• Accompany officials during technical inspections and formally sign off inspection outcomes

• Conduct physical vehicle inspections to verify reported defects

• Investigate and validate technical penalties in line with contract specifications

• Maintain accurate and detailed penalty registers and fleet compliance records

• Scrutinise vehicle history files, including safety checks, services, breakdowns, and roadworthiness documentation

• Compile technical reports and present findings to a Penalty Committee on a weekly basis

• Prepare and submit appeals against disputed technical penalties

• Liaise closely with workshop teams, internal departments, and external stakeholders

• Monitor daily vehicle availability and fleet compliance against contractual requirements

• Conduct random technical audits and report defects to the workshop

• Supervise and manage assigned staff members

• Perform additional contract-related duties as required

Minimum Requirements

• Qualified Diesel Mechanic with a recognised Trade Test

• Grade 12

• Computer literacy (MS Office)

• Proven technical administrative experience

• Practical workshop experience

Advantageous

• Diploma in Transport Management, Fleet Maintenance, or similar

• Knowledge of negotiated contracts, technical vehicle specifications, and penalty clauses

• Experience within the bus or passenger transport industry

• Knowledge of bus body structures

Competencies

• Strong administrative, organisational, and reporting skills

• Excellent attention to detail and quality focus

• Sound technical judgement and problem-solving ability

• Good communication, interpersonal, and negotiation skills

• Ability to work independently and as part of a team

• High level of integrity, reliability, and work ethic

• Willingness to work after hours when operationally required

Working Environment

• Workshop-based with regular fleet and inspection exposure