20 Other Legal jobs in Western Cape on Job Mail

An Opportunity for an Accounts Payable Administrator for one of our clients in the legal sector to start immediately. The successful candidate will be based in Cape Town CBD.

Permanent Position

Salary : R16 500 pm

This position requires the successful candidate to work in accordance with the dictates of the practice and the team's deliverables including being
willing to work overtime when necessary. The working hours for this position are made up of 9 hour shifts between the hours of 07:00 and 18h00 and are subject to change, according to the business and team requirements. The incumbent must have their own reliable transport.
The successful candidate will be responsible for (but not limited to) the loading of EFT’s on FNB internet banking. A general outline of the position is provided below:

• Capturing of payments on FNB internet banking
• Preparation of payment requests
• Assisting with administering Section 86(4) accounts
• Ability to prioritize and redirect queries where necessary – use of initiative
• Liaising with internal and external clients and suppliers
• Ability to follow up effectively on queries
• Maintaining an efficient and effective filing system
• Telephone duties: problem resolution and client contact
• Handle general administrative tasks on a day to day basis

KNOWLEDGE AND SKILLS

• Be proficient in office administration and the relevant computer software packages e.g. Microsoft
• Word, Outlook , Excel, PowerPoint and accounts package (3E)
• Sound accounting knowledge with the ability to display initiative
• Strong administrative skills
• The ability to display initiative
• The ability to deal with difficult clients (and defending unpopular rules and policies) is a
• requirement
• Proven team player, professional, flexible and friendly
• Client focus is essential (this is a services environment)
• Possess well developed interpersonal and communications skills, which includes but is not limited to good telephone and email etiquette
• The ability to work and cope under pressure – deadline driven
• High attention to detail and accuracy
• Must be able to work under minimum supervision

EDUCATIONAL QUALIFICATIONS :

• 3 - 5 years account experience in a professional client services environment preferable
• Senior Certificate
• Accounting certificate/diploma preferable
• 3E experience advantageous

Our client is one of the world’s largest independent corporate and trust services providers with offices based in Cape Town and Stellenbosch.

Our client is looking for a Legal and Administrative Assistant to join their team.

The company’s core business is setting up and managing offshore companies, trusts, and other structures to meet the specific personal or business needs of their clients. Typically, these needs would include tax planning, wealth protection, foreign property ownership, pension planning and facilitating cross-border business.

Job Specification:

The role of Legal and Administrative Assistant involves facilitating the smooth onboarding process of their new clients, answering existing and new client enquiries, corresponding with the introducing intermediary, meetings with intermediaries / clients and assisting a Senior Director of the company.

To be able to attend to the above, an understanding of companies, trusts and the various parties involved are important.

The role requires significant people skills, administration, document collection, document review, clear communication and a proactive mind set. The position will require diligence in the collection of information, collation of documentation and ability to assist the Director in business development. In this way, the position goes further than pure administration and becomes similar to a Legal Assistant.

The applicant must be a fluent and articulate in English and understanding of Afrikaans will be beneficial. The applicant must hold an undergraduate Law qualification.

Applicants with prior legal, compliance and administration work experience will receive preference.

The successful applicant will be based in the company’s Cape Town and Stellenbosch offices from time to time and will work closely with their overseas offices to deliver the best service to their clients and intermediaries.

The successful applicant requires a driver’s license and own transport.

Responsibilities:

Responsibilities will include the day-to-day assistance to the Director which involves handling of compliance and legal paperwork, client enquiries and meetings with specific focus on the on-boarding of new clients to the wider group of companies which has 26 offices around the world.

Reporting to:

Senior Director (focus is business development) based in Stellenbosch.

Duties:

• Dealing with administrative tasks relating to their offshore products (overseas company, trust, pension, retirement, etc.).
• Assisting with administering South African companies and trusts and ensuring tax compliance.
• Checking accuracy of compliance and legal documents which include consultancy agreements, shareholder agreements, sale agreements, etc.
• Liaising with and responding to queries from intermediaries (primarily Financial Advisors and Lawyers) and other introducers.
• Responding to and actioning client queries and administrative requests per email / telephone calls.
• Managing the client, intermediary and overseas colleagues’ expectations with a goal of client satisfaction.
• Dealing with product paperwork requests including the preparation, collation and dispatching of all relevant documentation / application forms and questionnaires.
• Liaising with the clients, accounts, and compliance departments regarding new and existing clients.
• Following a range of checklists to ensure accurate administration of a range of tasks.
• Actively participate in the organization’s continuous improvement by identifying and proposing solutions to system, process, and service-related issues.
• Booking meetings on behalf of the director, contacting clients via e-mail or phone. These could be face-to-face, telephonic or Teams meetings.
• Other duties as may be required from time to time in accordance with the demands of the role and development of the services provided.

Qualifications and experience needed:

• Legal qualification essential.
• 2 to 3 years’ experience in an associated legal or financial services role.
• Experience in administration and compliance.

Knowledge required:

• A good working knowledge of how to operate Microsoft Word, Excel, and Outlook.
• Previous experience of manual and / or electronic client recording systems.
• Understanding of compliance and client due diligence requirements.
• Understanding of relevant regulations on money laundering, countering financial crime.
• Understanding of requirements of legal agreements.

Skills and abilities:

• The applicant must be fluent and articulate in English.
• Understanding of Afrikaans.
• Numerate, diligent, and well organized.
• Good communication skills, including drafting emails and responding appropriately to telephone calls.
• Accurate with good attention to detail.
• Excellent time management.
• Ability to respond to urgent or delicate matters with tact and diplomacy, and to recognize the need to refer to management when required.
• Driver’s license.

Personal qualities:

• Social skills.
• Desire to continuously learn and improve skills.
• Good work ethic.

Motivation:

• Strong commitment to organization effectiveness and service delivery.
• Demonstrates drive.
• Proactive in seeking new tasks.
• Self-motivated and diligent.

Salary: Market related (depending on qualifications and experience)

Locations: Cape Town and Stellenbosch.

Starting date: As soon as possible.

Please apply online for this position if you meet the above-mentioned requirements.

Closing date: 31 March 2022

Please assume that your application was unsuccessful if you have not been contacted within 2 weeks.

Legal firm based in the CBD is looking for a frontline Receptionist to join their team.

Job Requirements:

• Afrikaans
• 3 Years’ experience as receptionist
• Matric

Job Duties and Responsibilities:

• Answering switchboard – taking messages, transferring calls, assisting new clients that call in
• General reception duties - accept service of documents, see to clients who come into office, making coffee / tea for client
• Secretarial duties – typing out invoices, general letters and emails, ordering stationery, personal tasks from director, managing driver’s diary, assisting secretarial staff in office when needed

South Africa’s #1 Property Investment Company is looking for a Conveyancing Secretary to join their team.

Requirements:

• Matric
• Conveyancing course would be an advantage/Paralegal diploma
• Lexis Convey experience is essential
• Must have at least 2 years of Transfer experience from a reputable law firm
• Minimum 4 years of working experience in a similar role
• Be able to work independently, efficiently, and speedily
• Attention to detail
• Must be neat, presentable and be able to deal with clients in a professional manner

Duties and responsibilities:

• Drafting of Transfer documents.
• Requesting and obtaining Municipal Rates Clearance Certificate.
• Requesting and obtaining Transfer duty receipt.
• Liaising with bond attorneys and deeds office.
• Send updates to developers and estate agents.
• General Conveyancing secretary duties.

• Matric, min 3 years experience with tertiary qualification advantageous
• Excellent communication skills (written and verbal) and well presented
• Ability to work well under pressure and to multi-task duties accordingly
• Ability to speak and type documents grammatically well in both English and Afrikaans
• Attention to detail and quality focused
• A team player with excellent organisational skills and can meet strict deadlines
• Strong client liaison skills and effective problem-solving skills.
• Ability to work independently and use initiative
• Meticulous and strong attention to detail

• Drafting of transfer documents.
• General office administration duties
• Dealing with various types of transfers – estate late, sheriff, insolvent, agent etc.
• Drafting and compiling of conveyancing documents for lodgement and registration.
• Liaising with clients and attorneys.
• Liaising with the banks and deeds office.
• Typing of legal documents, letters, emails etc.
• Dealing with client’s queries .
• Assisting within the team where required.

• Matric plus tertiary qualification in Law highly advantageous
• Experience doing legal research, case planning and managing data for various legal cases
• Self-managed and high target driven work ethic
• Legal background / interest in law advantageous
• Strong admin skills with an eye for detail
• Good spoken and written communication skills
• Great first-time job opportunity for those leaving their studies looking to build a career or get legal experience.
• Working hours:  Monday to Thursday 9.30-7.00, Fridays 9.30-6.30

• Case planning
• Development and management of document files
• Legal research
• Gathering of evidence and all facts, retrieving of information for cases
• Manage drafts and analyse legal documentation
• Utilise technical information and investigate
• Making recommendations to an attorney and ensuring all files are prepared correctly for them
• Involved in the following areas - Personal Injury, Credit Hire, Family Law, Civil litigation, Banking law & Criminal law
• Phoning companies in the UK for information research
• General administration duties
• Adhering to targets and pressurised deadlines

• Essential to be a Conveyancer
• Own vehicle
• Very well presented
• English and Afrikaans
• Excellent communications skills

• Communicating with clients to receive instructions and offer advice
• Liaise with clients, bond originators, agents, land surveyors etc.
• Drafting official documents and checking on behalf of your clients
• Provide legal advice to clients
• Working with estate agents and solicitors
• Keeping official records of payments and contracts
• Carrying out checks prior to drafting documentation
• Administration of deceased estates
• General administration duties within the department

A RECENT PROFESSIONAL PROFILE PHOTO MUST ACCOMPANY YOUR APPLICATION

• Draft transfer documents
• Request and obtain Municipal Clearance Certificates
• Request and obtain transfer duty receipt
• Liaise with bond attorneys and estate agents
• Send updates to all parties involved
• General Conveyancing secretary duties

• Matric
• Conveyancing / Paralegal diploma (advantageous)
• Lexis Convey experience (non-negotiable)
• 4 years’ experience in similar role – 2 years in a law firm
• Able to work independently, efficient and fast
• Attention to detail
• Neat & presentable
• Own transport (non-negotiable)

• Extensive knowledge and experience with labour legislation, collective agreements, and CCMA proceedings;
• At least 5 years experience as a Labour/IR Consultant;
• Relevant tertiary qualifications will be advantageous;
• Valid driver’s license and own reliable vehicle;
• Critical skills: Communication (written and spoken – English), planning, organising and coordinating, good timekeeping, decisive thinking abilities, ability to work under pressure, and strong writing skills;
• Knowledge of computer operations and programs (Advanced skills in Ms Word, Outlook, and Excel).

• Proactively consult and advise clients within various industry sectors regarding labour compliance, labour matters, and labour procedures.
• Drafting of Human Resource documents such as contracts of employment, policies, procedures, UIF documents, and correspondence.
• Liaison with the Department of Labour, Bargaining Councils, Union Officials, and other stakeholders.
• Represent clients during union meetings, employee meetings, and labour negotiations and identify possible solutions to conflicts.
• Conduct retrenchments, grievance meetings, and employee counseling sessions and advise clients on the process thereto.
• Advice and assist clients with strike management.
• Advise and conduct exemption applications.
• Assist and advise clients during internal dispute resolution and/or conflict.
• Advise on the processes and systems relating to the management and administration of disciplinary processes with a focus on the application of procedural and substantive fairness.
• Preparing for and representing clients during conciliation and arbitration proceedings at the CCMA or Bargaining Council.
• Draft proposals and counter-proposals, assess risk levels associated with proposed changes and negotiate successfully.
• Interpret the Basic Conditions of Employment Act, the Labour Relations Act, Sectoral Determinations, and various other Collective Agreements/ Main Agreements and national acts.
• Maintaining and building strong client relationships as well as networking and providing introductions for new prospective clients.

• 5 years' experience attending to property transfers and bonds essential.
• Be able to draft transfer documents, final accounts, arrange for clearance figures, cancellation figures, guarantees, transfer duty receipt etc. Monthly and weekly reports.
• Experience in Lexis Convey and E4