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Job Summary
Our client, a well-established organisation, is seeking to employ an experienced Administrator to join their team based in Port Elizabeth, Eastern Cape.
Requirements
- Matric or relevant tertiary qualification
- 5 years Administration/Finance experience
- Essential customer service and communication skills
- Computer literate: MS Office
- Well-spoken and presented (fluent in English)
- Good communicator
- Persuasive, persistent and result driven
- Excellent organization skills
- Problem solving skills
- Attention to detail
- Able to complete tasks without being micromanaged
Responsibilities (include but are not limited to):
- GRN & GRV stock for branchdaily
- Debtors- assist with payment allocations, debtor recons & queries
- Creditors- recon of branch accounts and sending to Branch Manager in time to meet deadlines
- Invoices – ensuring invoices agree to GRV’s and PO’s
- Cash ups – ensuring cash-ups for POS are done correctly
- Reviewing and authorizing credit notes (both stock & warranties) and processing
- All high value purchases to clear with Financial Manager
- Ensuring documents are sent to Head Office on a weekly basis
- Separation of documentation and clear marking of who should receive the documents
- Answering of phones and reception of customers/guests
- Asset register for branch
- Manage stationery (inventory, ordering etc.)
- Processing and capturing IBT’s (Inter Branch Transfers)
- Good communication with relevant departments
- Manage & keep delivery notebooks up to date (ensuring all delivery notes are invoiced out by the end of each week)
- Manage scrap & warranty invoicing and banking
- Expense claims (ensure it is sent in timeously to HO for refunds)
- Attendance register – to be completed and sent to HR
- Capture POD’s on ARB and ensure originals are sent to HO weekly
- Driving and running general errands
- Adhoc admin duties & filing
- Any other admin related duties
Only shortlisted candidates will be contacted. If you do not receive feedback within two weeks of applying, please consider your application unsuccessful.
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