5 Clearing and Forwarding jobs in Durban on Job Mail

• Oversee the coordination of building space allocation and layout, communication services and facility expansion. 
• Manage preventative maintenance of facility equipment, including infrastructure. 
• Manage refurbishment for several client amenities. 
• Manage communication between service providers and relevant  employees. 
• Manage relevant contracts between the client and external service providers ensuring all contracts are legal and binding. 
• Ensure on-going and proactive management of all facility management contractors, focusing on service quality, performance control, 
• Ordering and invoicing controls as well as contractor assessments and development. 
• Schedule and implement project activities to ensure and promote the effectiveness of projects. 

•  Inspect any construction and installation processes and action according to industry best practice.
• Safeguard a plan for emergency preparedness to protect both the physical facility and personnel.
• Perform testing on generators and other power supplies on a regular basis in order to ensure that the company will be fully functional in the event of a power interruption.
• Conduct preventative maintenance as per client standard operating procedures. 
• Develop and rollout a fire prevention program containing evacuation procedures.
• Ensure that fire equipment is serviced annually as per clients standard operating procedures and industry standards
• Ensure that no inferior or illegal equipment are being used and ensure all contracted installers are qualified in their trade before making use of their services. 
•  Attend to failure of relevant equipment which may cause a disruption in trading, without delay

• Provide input to budgets and cost estimations according to scheduled facility modifications. 
• Provide input into cost effectiveness on various relevant projects to improve and minimise expenditure. 
• Identify and evaluate cost saving and synergy potential within the region.
• Ensure monthly follow up and reporting of cost and variances to the budget, to Management.

• Compile operational standards concerning safety measures and requirements for the client.
•  Conduct on-going environmental, health and safety assessments on the site.
• Assist with incident/ accident investigation and write accurate reports on these.
• Maintain client's Occupational Health and Safety file on the Intranet.
• Advise employees on relevant health and safety rules and regulations.
• Compile and present in-house as well as external workshops related to Occupational Health Safety Representative responsibilities,  

•  Design and implement procedures and guidelines for Lock-out, Tag-out, Hot Work Permits, and general driver safety awareness.
• Conduct health and safety as well as career coaching programs for relevant employees

• Ensure professional service delivery to all internal clients, while supporting core business processes as well as site and facility optimisation. 
• Ensure all concerns and complaints are resolved in an acceptable and timeous manner.
•  Liaise with managers in the warehouses to plan and assist with the securing of the site operations and property as changes are introduced.
• Provide accurate and relevant feedback to all client stakeholders when needed.

• Plan and implement operational policies and procedures as per client needs. 
•  Ensure that the facility operates efficiently by overseeing both the employees and the equipment on a daily basis. 
•  Report on facility related matters including but not limited to building data, cost, maintenance and repair, user satisfaction and quality of service. 
• Request and obtain approval on quotes from the Distribution Centre Manager or Operations Director.
• Manage the receiving function of maintenance material delivered as per client standard operating procedures. 
• Ensure the facility meets government regulations and environmental, health and safety standards.
• Ensure all compliance directives - work closely with other departments to ensure compliance to all relevant quality, health and safety, 
• Environmental and information protection guidelines. 
• Challenge status quo requirements and align the facilities service, process and cost structures to industry standards. 
• Monitor usage of supplies and equipment for the facility and act accordingly.
• Manage and integrate the activities of all operational systems within the facility for optimal effectiveness.
• Ensure plans are in place to maintain a variety of systems and functions within the facility
• Find new ways of managing the facility to reduce cost and improve efficiency, productivity and safety. 
• Report to the Distribution Centre Manager or Operations Director, on a regular basis regarding facility activities

• Responsible for the management of the Facility Management team, including performance management and oversight of day-to-day task.
• Manage facility employees on a daily basis as per client standards.
• Supervise maintenance teams, grounds workers and casual workers.
• Conduct performance reviews as per client policies and procedures.
• Ensure that OHS training is planned and provided as required.

• Adhere to client Policies and Standard Operating Procedures.
• Adhere to Health and Safety rules and regulations.

Do you have a passion and flair for Inventory Management? Our client based in Pinetown is recruiting for a Stock & Assets HOD, the purpose of the Stock and Assets HOD is to provide materials, equipment, and supplies by directing receiving and warehousing to ensure a smooth operation including supervising staff.

Quality and safety:
• To ensure a safe working environment for all employees by maintaining a 5S Housekeeping system
• To manage and control inventory accurately.
• To ensure that safety reps, fire fighters and first aiders are carrying out daily audits/inspections,
• Reporting of potential process, material, machine/tool issues which may negatively impact on quality of product(s) and communication with the production HOD regarding such issues.

Product Delivery:
• Plan and monitor your department’s delivering against Planned Production Schedule.
• Allocate work to employees in accordance with the Planned Production Schedule & Job Cards.
• All delivery commitments must be met as required and ensure production has the stock they need to manufacture.
• Report status of stock holdings on a regular basis, immediately highlight issues to direct superior.

Cost Monitoring and Reduction:
• Record, highlight and control scrap and rework in Red Tag Area.
• Identify constraints / bottlenecks in processes and highlight to management.
• Managing stock levels to ensure expenses are kept to a minimum and to minimize stock holdings.
• Be active in identifying cost reduction opportunities and put forward suggestions to management.

Team Management and Communication:
• Monitor work performance of all employees that report to you and implement corrective measures where required.
• Monitor the timekeeping, attendance, and absenteeism of all employees within own department.
• Carry out counselling and disciplinary action(s) in upholding the company's code of conduct and disciplinary guide.

Matric certificate
• Qualification in inventory control management
• ERP System is a must – SYSPRO will be advantageous
• Driver’s License
• 10 Years of Stores and Inventory management experience
• 5 Years of experience in a Manufacturing Industry
• 5 Years of Supervising/ Managing a Stores Department/ Team

Send your CV to talent@pronel.co.za

Please note, if you do not hear back from a consultant within 5 to 10 working days please consider your application unsuccessful this time around.

Reporting to the Internal Sales Supervisor, the purpose of the position is to provide a point of contact for customers, for queries about products, orders, deliveries, and to liaise with the warehouse for dispatch.

Minimum requirements:

• 3-5 previous Internal Exports/Sales experience, within a strong administration role
• Excellent interpersonal, people/customer service skills
• Attention to detail, accuracy, and good numeracy skills is essential
• Computer literacy – SAP & Microsoft office – Outlook/Excel/Word
• Excellent communication and interpersonal skills which includes telephone etiquette
• Good time management & the ability to prioritize, work under pressure to meet tight deadlines

• Ability to communicate in Afrikaans will be beneficial;

If you meet all of the above, please send your CV to hr@pronel.co.za Please note due to high volume responses, only candidates that meet the advertised criteria will be contacted.

Core Knowledge & Skills:

• Matric + 2 – 5 years ships agency experience.
• Relevant shipping courses
• Computer literacy – MS Office, Powerpoint, Excel, Word, Outlook
• Excellent Customer service relationship skills.
• Knowledge of Clients and markets
• Knowledge of restrictions at various Ports and commodities

Duties:

• Bookings for all trades
• Firming up of bookings prior to firm stacks
• Rechecking rates on bookings prior to stacks firming
• Daily telesales – minimum of 10 calls per day and reported daily. Canvassing for both import/export bound cargoes
• Negotiate and quote freight rates upon approval and send to clients when Reps are not in the office
• Requesting rates and free time from MD
• Application for acceptance of hazardous cargo/special equipment and stowage requests. Update LMS addon to obtain DG certificates.
• Verifying of DG and non DG lists
• Application for detention and demurrage requests
• Assisting internal and external customers with queries. Assist both import and export clients with queries and transshipment details on both import/export legs
• Amending routing or connecting vessels as per Trade instruction
• Export RFA’s and Free time for all shipments to be done and approved prior vessel ETD
• Send email to respective POD for all freight collect shipments
• Advise clients of all new increases of rates/BAF/surcharges, etc.
• Updating of export client stats for all trades
• Customer record update (All trades).
• TDR Reports – monthly for Far East – due 5th of each month (ASA/FAX)
• Monthly allocation report for all trades
• Prepare Capman/tonnage report daily. Daily updating of EDI, which is downloaded into Dinamix – importing of vessel files 3 times a day. Monitoring of vessel tonnages daily.
• Clearing of errors on Dinamix after EDI processed
• Requesting for space from Branches when allocation has been reached.
• Prepare booking vs. allocation report, Monday/Wednesday/Friday.
• Compile weekly sales meeting minutes.
• Prepare e-commerce report and submit to SARO every Friday.
• Action Named Account bookings - prepare spreadsheet for Singapore.
• Checking with Dur and Cpt export team for date of sailing and final figures for month end report
• Capture stats in Dinamix for both imports and exports. Follow ups with Branches to ensure import and export manifests are completed for month end reporting
• Assisting customers with e-Commerce support ie. Customer creation/Registration and log in/booking capture
• Approving e-Commerce Customers
• Customer Code creation on LMS and Dinamix
• KPI for ASA/FAX service due 7th of every month
• e-Service report – sent out weekly to SARO
• Submitting surveys for new trades
• Managing mail queue. General typing and filing
• Attend annual Marketing Conference
• Assist with/note minutes for Marketing Conference
• Assist with cocktail function if in Durban
• Calendars/gifts – collate and arrange distribution to all branches & stock take of gifts