Have you received a job offer you don’t want to accept because the role isn’t what you expected, or been offered a better opportunity elsewhere, but you don’t know how to decline either politely? We’re here to help! There are ways to decline a job offer without making a bad impression on the company. You never know. You may want to work for them in future, so it’s best to remain on good terms.

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1. Don’t delay declining the job offer

While you may be dreading letting the company know that you won’t be accepting their job offer, don’t delay in getting in contact with them. The longer you put off communicating with them, the more problematic the situation becomes. Let them know as soon as possible so that they can continue with their hiring process and find the right person for the job. A prompt response is an indication of your professionalism.

2. Keep it clear and concise

Write a concise email to decline the offer. Don’t add unnecessary information and use a respectful tone rather than an emotional one. The same advice is applicable if you call the company to decline the job. Phone the person who was responsible for hiring you and express yourself professionally and clearly.

3. Give a reason for declining the job offer

While you don’t have to give a reason for declining a job offer, you may want to include a brief explanation of your decision. This shows the company that you have put careful consideration into the opportunity they’re offering you. If you’ve been offered a better job, there is no need to go into detail about why the other position is superior. Keep your explanation respectful and avoid complaining or going into too much detail.

4. Show your appreciation

When you’re declining a job offer, make sure that you show your appreciation for the employment opportunity. Let the recruiter or employer know that you are grateful for the time they spent on reviewing your application and that you wish them all the best for the future.

5. Stay in touch

If you feel that you want to be considered for future positions at the company, ask them to keep your information on file and get in contact with you when other opportunities arise. You can also offer to stay in contact with them.

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Now that you know how to decline a job offer politely, you can continue your search for employment with confidence. Find a wide range of exciting opportunities on Job Mail and take your career to new heights.